Vegetation Management Coordinator

**Type**:Full-Time, Permanent

**Reports to**:Manager, Vegetation Management

**Program**:Vegetation Management

**Location**:North Vancouver

**About Us**:Established by Tsleil-Waututh Nation, Inlailawatash Limited Partnership (ILP) is an innovative and growing Indigenous-owned company providing a range of natural and cultural resource services to Indigenous and crown governments, utilities, private sector businesses, and non-profit organizations. ILP is an interdisciplinary firm with several departments engaged in Utilities Vegetation Management, Forestry, Ecosystem Services, Archaeology, GIS, Fisheries, and Indigenous Community Support. ILP prioritizes respect for Indigenous and environmental values throughout its business endeavours.

**Job Summary**:
The role of the Vegetation Management (VM) Coordinator is to help coordinate day-to-day operational activities and provide ongoing support to the business processes of ILP’s VM Department, including reporting, coordination support, operations supervision, and liaising with clients. Working closely with Crew Leads and the VM Office Administrator, the VM Coordinator supports the General Foreman and Management in the coordination of all operational and strategic aspects of the VM Department, ensuring robust systems are in place to facilitate sound decision-making and efficient workload management.

ILP has a crew of ten Certified Utility Arborists (CUAs), Apprentice Utility Arborists (AUAs) and Saw Operators. ILP is a primary contractor for BC Hydro’s (BCH) Transmission Vegetation Management Program, primarily operating in the North Shore - Pemberton (NSP) Region. ILP’s Vegetation Management Program also incorporates work for other clients (e.g., Independent Power Producers, developers, municipalities etc.), including works on-reserve for Tsleil-Waututh Nation; ILP also works closely with partners and subcontractors on other projects where arborist services are required. Involvement in industrial forestry operations and/or other capital projects may occur from time to time.

The VM Coordinator is a dynamic role that is intended to balance office work and field work. Supported by Crew Leads and the VM Office Administrator, the VM Coordinator will undertake various fieldwork while effectively managing their time to assist and/or oversee the coordination of crew scheduling, systems implementation, various reporting requirements, quality control and the general functioning of ILP operations.

The role requires a high degree of independence, professionalism, an ability to work autonomously with mínimal direction, excellent time management capabilities, and effective communication skills. This is a management-track position with room for career growth and professional development - the successful applicant will be coached to eventually take over some or all aspects of the management of ILP’s Vegetation Management Program.

**Key responsibilities**:

- Together with the General Foreman and Crew Leads, manages crew schedules and assigns tasks and daily/weekly responsibilities, including assigning daily responsibilities and tasks to crews, and designating Crew Leads for certain job sites.
- In collaboration with the General Foreman, conducts specialized fieldwork as necessary, focusing on quality control and inspections, as well as more specialized aspects of VM Department work including danger tree assessments, patrolling and prescription development, and other work related to ongoing ILP business development initiatives. May work closely with the Urban Forester and Forestry Manager in some aspects of certain projects.
- Works with CUAs and other key staff on an ongoing basis, keeping them apprised of project requirements.
- Provides ongoing assistance with logistics, ensuring crew safety and efficiency.
- Supports the General Foreman, Manager, the VM Office Administrator and/or their designates in the delivery of BCH transmission vegetation work packages, including:

- Desktop review of new work packages to identify priority work,
- Field visits to review new work packages with assistance from the CUAs,
- Ongoing site safety and quality inspections of Inlailawatash crews, partners, and subcontractors, and
- Preparation of inspection reports, weekly and quarterly summary reports, including their submission to BCH.
- Provides oversight to and occasional direction to the running of the crew trailer, saw shop, and all crew equipment and vehicles, including maintenance, upkeep and documentation. Will work with the General Foreman, VM Office Administrator and Crew Leads to ensure processes are in place to facilitate equipment tracking and purchase requirements. The VM Coordinator will delegate related tasks to junior staff accordingly and as appropriate.
- In tandem with the Crew Leads and VM Office Administrator, and supported by the General Foreman, is responsible for daily check ins/outs with the crews, timely timesheet completions, timely submissions of incident repor