Business Analyst

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Business Analyst

Department

Administrative Analysis & Change Management Strategic Initiatives |Faculty of Medicine

Compensation Range

$5,791.00 - $8,323.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 1, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

October 15, 2027
- This is a 2-year term position._

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Strategic Initiatives Management and Evaluation (SIME) team at the Faculty of Medicine Dean’s Office provides strategic guidance, project management and evaluation support for initiatives that advance the Faculty of Medicine’s Strategic Plan.

The Business Analyst supports strategic initiatives that enhance administrative effectiveness. These projects often involve developing or refining frameworks, policies, agreements, and systems that have institution-wide impact.

Embedded within the SIME team, the Business Analyst contributes to the design and development of systems, processes, and tools that address strategic priorities, laying the groundwork for sustainable implementation by operational teams.

The Business Analyst plays a key role in advancing these initiatives by combining business analysis, stakeholder engagement, change management, and process improvement expertise.

Initially, the Business Analyst will contribute to projects that:

- Improve institutional processes for developing, maintaining, and reviewing formal administrative documents (e.g., policies, agreements, guidelines), ensuring clarity, consistency, and compliance.
- Enhance digital tools and information platforms to better meet stakeholder needs, improve access to accurate information, and support effective communication.

The Business Analyst may be required to support other projects and tasks, as needed.

Organizational Status
This position reports to the Senior Project Manager (SIME) and works collaboratively with the entire SIME team. Beyond the SIME team, the incumbent will be expected to interact and collaborate with other staff and stakeholders across the Faculty of Medicine, as required by specific projects.

Work Performed
- Maps and evaluates existing administrative processes to identify inefficiencies, redundancies, compliance gaps and potential legal implications.
- Supports the design and implementation of sustainable processes for document management, review, and renewal.
- Performs user acceptance testing (UAT) to validate system changes against business needs.
- Prepares project documentation including process maps, stakeholder engagement plans and change impact assessments.
- Develops communication, resource and training materials to support awareness and adoption of new processes, policies or systems.
- Facilitates workshops, consultations and feedback sessions to promote engagement and manage change.
- Analyzes project and operational data to inform decision-making and monitor outcome.
- Designs and delivers reports, dashboards, and presentations to project leadership and stakeholders.
- Leads aspects of project planning activities by evaluating options for task execution, anticipating potential challenges, and recommending adjustments to keep projects on track
- Monitors project progress, risks, dependencies and resource needs; escalates issues to project leadership as appropriate.
- Utilizes project management tools (e.g., Smartsheet, MS Project, Microsoft Teams) to analyze progress, assess risks, and make informed recommendations to optimize outcomes and align with organizational objectives

Consequence of Error/Judgement
The incumbent acts collaboratively and within broad guidelines. The incumbent must demonstrate tact, sensitivity and confidentiality in dealing with faculty, staff and students across the Faculty. Must exercise initiative, sound judgment, and discretion in decision-making, recognizing when to escalate issues - especially those with legal, compliance, or reputational implications. Errors could result in inefficiencies, compliance risks, or reputational impacts for the Faculty.

Supervision Received
Works under the general direction and supe