Front Desk Receptionist/administrative Assistant

2 weeks ago

Kleinburg, Canada The Doctors House Full time

**Who we are**

The Doctor's House is a first-class Event Venue situated in the heart of the Kleinburg Village. Small town charm within the reach of the city. The Hallmark of the Doctor's House is exquisite cuisine, elegant ambiance, and attentive service. Also located on the estate, is the XXI Chophouse, our high-end steakhouse, complete with gardens and fireplaces.

**The Opportunity**

**Responsibilities**

The duties include, but are not limited too:

- Act as the first point of contact for internal and external clients responding to inquiries, providing general information, and taking messages.
- Schedule appointments, meetings and update office calendars.
- Organize, prepare, and separate incoming and ongoing mail, coordinating deliveries with couriers and other office locations as needed.
- Maintain and update the company’s directory, manage office supplies, and inventory.
- Responsible for helping to maintain a professional and clean office space.
- Provide administrative support for the team including, but not limited to arranging meetings, maintaining an accurate and efficient filing system, typing documents, open and sort mail, etc.
- Additional administrative duties as assigned or required.

**Required Skills**:

- Previous experience in covering front-desk reception
- Must be available to work days, nights, weekends and/or holidays as required.
- Proficient using computer software programs including but not limited to Microsoft Office Suite (Excel, Word, Outlook)
- Outstanding attention to detail and ability to follow procedures
- Great organizational skills; ability to multitask and prioritize
- Strong communication abilities, written and verbal skills.
- Attention to detail with a high degree of accuracy and time management skills.
- Ability to work well both independently and in a team-based environment.
- Must have a strong ability to maintain confidentiality and work with sensitive information.

**Additional Details**:

- This role is part-time, approx. 2-3 shifts and 11-16 hours per week depending on events and office schedules.
- Schedule may vary between daytime, evening, and weekend shifts

**Physical & Psychological Working Conditions/Requirements**:

- Requires long periods of time facing a computer screen
- Requires sitting for long periods of time
- Requires attention to detail and focus on day-to-day activities and interactions
- Requires accuracy in day-to-day activities and interactions
- Requires professional demeanor at all times when dealing with customers, employees and others
- Requires professional telephone etiquette
- Occasional lifting of boxes

We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted. No agencies please.

**Job Type**: Part-time

**Salary**: $16.55 per hour

Expected hours: 11 - 16 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Weekends as needed

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Kleinburg, ON L0J 1C0 (required)

Work Location: In person

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