Front Desk Receptionist/administrative Assistant

4 days ago

Kleinburg, Canada The Doctors House Full time

**Who we are**

The Doctor's House is a first-class Event Venue situated in the heart of the Kleinburg Village. Small town charm within the reach of the city. The Hallmark of the Doctor's House is exquisite cuisine, elegant ambiance, and attentive service. Also located on the estate, is the XXI Chophouse, our high-end steakhouse, complete with gardens and fireplaces.

**The Opportunity**

**Responsibilities**

The duties include, but are not limited too:

- Act as the first point of contact for internal and external clients responding to inquiries, providing general information, and taking messages.
- Schedule appointments, meetings and update office calendars.
- Organize, prepare, and separate incoming and ongoing mail, coordinating deliveries with couriers and other office locations as needed.
- Maintain and update the company’s directory, manage office supplies, and inventory.
- Responsible for helping to maintain a professional and clean office space.
- Provide administrative support for the team including, but not limited to arranging meetings, maintaining an accurate and efficient filing system, typing documents, open and sort mail, etc.
- Additional administrative duties as assigned or required.

**Required Skills**:

- Previous experience in covering front-desk reception
- Must be available to work days, nights, weekends and/or holidays as required.
- Proficient using computer software programs including but not limited to Microsoft Office Suite (Excel, Word, Outlook)
- Outstanding attention to detail and ability to follow procedures
- Great organizational skills; ability to multitask and prioritize
- Strong communication abilities, written and verbal skills.
- Attention to detail with a high degree of accuracy and time management skills.
- Ability to work well both independently and in a team-based environment.
- Must have a strong ability to maintain confidentiality and work with sensitive information.

**Additional Details**:

- This role is part-time, approx. 2-3 shifts and 11-16 hours per week depending on events and office schedules.
- Schedule may vary between daytime, evening, and weekend shifts

**Physical & Psychological Working Conditions/Requirements**:

- Requires long periods of time facing a computer screen
- Requires sitting for long periods of time
- Requires attention to detail and focus on day-to-day activities and interactions
- Requires accuracy in day-to-day activities and interactions
- Requires professional demeanor at all times when dealing with customers, employees and others
- Requires professional telephone etiquette
- Occasional lifting of boxes

We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted. No agencies please.

**Job Type**: Part-time

**Salary**: $16.55 per hour

Expected hours: 11 - 16 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Weekends as needed

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Kleinburg, ON L0J 1C0 (required)

Work Location: In person

  • Full Time Administrative Assistant

    7 hours ago

    Kleinburg, Ontario, Canada ReMax West Realty Inc Brokerage Full time $15,000 - $25,000 per year

    Front Desk Receptionist –Real Estate OfficeWe are looking for a professional, organized, and personable Front Desk Receptionist to join our real estate team. As the face of our office, you will be the first point of contact for clients, agents, and visitors. The ideal candidate will have Must have 2-5 years of front desk admin experience in a real estate...

  • Receptionist

    1 week ago

    Kleinburg, Ontario, Canada Villa Colombo Vaughan Full time $40,000 - $60,000 per year

    Job Overview:We are seeking a friendly and organized Receptionist to join our team at Villa Colombo Vaughan. The ideal candidate will be the first point of contact for residents, families, and visitors, providing exceptional customer service and support to create a welcoming atmosphere.Key Responsibilities:Front Desk Management: Greet visitors, residents,...

  • Full Time Receptionist

    1 week ago

    Kleinburg, Canada ReMax West Realty Inc. Full time

    **Position**: Monday to Friday 9:00am-5:00pm at our Kleinburg location. **Responsibilities**: - Answer telephones, greet clients, scheduling and confirming all showing requests, input messages by using Brokerbay internal paging system - Broker Load - input NLS listings, upload photos, scan documents, process new listing documents (price change, extensions...

  • Medical Receptionist

    1 week ago

    Kleinburg, Canada Foot Clinic & Orthotics Full time

    **Job description** We are looking for an individual who is: An Effective and Friendly Communicator A Team Player Motivated Organized Able to Prioritize and Multi-Task Attention to Detail with Scheduling, Bookkeeping, Office/ Clinic Sanitization, Sterilization of Instruments, taking Messages, and Documenting Fluent in English; Written and Verbal Able...

  • Lmia Administrator Assistant

    7 hours ago

    Kleinburg, Canada PDR Auto Full time

    We are looking for Administrative Assistant. Job description: - Schedule meetings - Prepare invoices and take payments Minimum one year of experience is required. **Job Types**: Full-time, Permanent **Salary**: $17.00-$22.00 per hour Schedule: - 8 hour shift Ability to commute/relocate: - Kleinburg, ON: reliably commute or plan to relocate before...

  • Network Administrator

    1 week ago

    Kleinburg, Canada Newport Williams Full time

    Are you a passionate, self-motivated Network Administrator looking to make an impact? Our Vaughan client is need of an Intermediate/Senior Network Administrator for a permanent position. The successful candidate will deliver secure, reliable, and scalable connectivity across both cloud on on-prem environments.If you have deep expertise in advanced networking...

  • Network Administrator

    2 weeks ago

    Kleinburg, ON, Canada Newport Williams Full time

    Are you a passionate, self-motivated Network Administrator looking to make an impact? Our Vaughan client is need of an Intermediate/Senior Network Administrator for a permanent position. The successful candidate will deliver secure, reliable, and scalable connectivity across both cloud on on-prem environments.If you have deep expertise in advanced networking...

  • Office Manager

    1 week ago

    Kleinburg, Canada Villa Colombo Vaughan Full time

    Villa Colombo Vaughan, located in Kleinburg, Ontario is a 160-bed long-term care home dedicated to enriching the lives of our residents in partnership with UniversalCare, our family members, valued employees and community partners. Our team is currently hiring for a permanent full-time Office Manager. Competitive benefits are included such as health and...

  • Secretary/office Administrator

    1 week ago

    Kleinburg, Canada Blackout Auto Detailing and Restoration Full time

    **Job Summary** **Responsibilities** - Provide exceptional customer support to clients and visitors, addressing inquiries and resolving issues promptly. - Perform clerical tasks such as data entry, filing, and maintaining organized records both physically and digitally. - Operate phone systems effectively to facilitate communication within the office. -...

  • System Administrator

    2 weeks ago

    Kleinburg, ON, Canada Newport Williams Full time

    Are you a passionate, self-motivated System Administrator looking to make an impact? Our Vaughan client is need of an Intermediate/Senior System Administrator for a permanent position. The successful candidate will play a key part in implementing and maintaining enterprise-grade solutions across hybrid environments, with a strong emphasis on Microsoft 365,...