Accounting Clerk, Receivables

Formatop Manufacturing Company Ltd. began operations in 1967, producing one style countertop - the Classic. It answered the call for a seamless rolled front edge and backsplash countertop. Today, our products symbolize a legacy of listening to our customers. We’ve grown well beyond our origins, designing in response to our customers’ needs and providing exquisite sculptured countertop models and HPL composite panel product solutions that fit their environment, brilliantly.

We are looking for an experienced Accounts Receivable Coordinator to add to our Accounting team.

**Job Summary**

Under the administrative direction, and the functional guidance of the Chief Financial Officer, the Accounts Receivable Coordinator will be responsible for processing daily deposits including cash receipts, EFT payments, credit card transactions and cheque payments. As an Accounts Receivable Coordinator, you will be responding to customer inquiries, ensure efficient, timely and accurate payment of account, placing delinquent accounts on hold and notify customers of overdue payments. You will primarily focus on the Accounts Receivable function and assist in all aspects of Accounts Payable when required. Incumbent must exercise confidentiality and attention to detail when performing responsibilities.

**Responsibilities**
- Ensure collection of overdue or delinquent accounts
- Notify debtors of overdue payments and accounts by telephone, mail, and registered mail
- Place accounts on hold when required as directed. Communicate this information to all Customer Service Representatives and the Production Coordinators.
- Posting all cash receipts, discounts, allowances, price difference, returns and other charge backs to customer accounts timely and accurately
- Notify and report to senior management concerning any trends that are critical to the organization’s receivables
- Set-up new customers
- Research, track, investigate and negotiate chargeback (deductions) claims from customer payments
- Process, transmit and run credit card transactions for customer sales and refunds
- Process credit memos internal/external
- Imports daily sales into Adagio accounting system and ensures information is accurate
- Sends weekly/monthly customer statements and reviews statements with customers when required.
- Prepare and deliver daily bank deposits by transmitting to bank thru remote direct deposit
- Enters cash payments received by customers
- Post transactions to journals, and retrieve to ledger
- Every month enters total monthly sales figures into the Sales Analysis Report for revie
- Assist with month end and year-end closing.
- Act as a backup to accounts payable as required
- Other duties as assigned

**Requirements**:

- Post-Secondary education in accounting, finance, business administration or equivalent experience
- 2-3 years of experience in a related role
- Familiarity with Accounting Software. Adagio considered as asset
- Ability to communicate effectively with customers and internal departments
- Must possess good organizational skills as well as good oral and written communication skills
- High level of data entry accuracy and speed required
- Must be proficient with Microsoft Word, Excel, and Outlook
- Thorough understanding of full cycle accounting operations
- Ability to analyze and solve problems
- Ability to perform highly detailed work on multiple concurrent tasks
- Ability to work independently as well as in a team environment
- Experience with Epicor ERP and asset

Job applicants requiring disability-related accommodation in order to participate in the selection process should contact Human Resources to communicate any accommodation requirements. Accommodation will be provided in accordance with Ontario’s Human Rights Code.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift