Recreation Coordinator

**Company Background**

Operating 11 facilities including seniors’ lodges, apartment buildings, and an affordable family housing complex, Heartland Housing Foundation is known as a strong, collaborative organization and a leader in the social fabric of the region. At Heartland Housing Foundation we are committed to our culture of service and excellence as we continue to serve the people of our communities.

**Position Summary**

The Recreation Coordinator is responsible for assessing the needs of our residents, developing, planning, coordinating, implementing and evaluating the recreational programming ensuring all eight dimensions of wellness are targeted. Using a variety of recreational activities mediums the Recreation Coordinator will develop programing, schedule outings, invite participation from community groups, recruiting and scheduling volunteers, etc. to help engage the residents in life enriching activities. Working in collaboration with all Heartland Housing Foundation (HHF) lodges, the Recreation Coordinator will share and implement ideas to encourage consistent programming throughout the organization. This position is temporary to cover a maternity leave for approximately 12 months or until the incumbent returns.

**Responsibilities**

**Event, Activity and Program Execution and Evaluation**
- Develop, implement, coordinate and schedule all recreation programs and events
- Evaluate all site related programs and events to determine validity and effectiveness ensuring all dimensions of wellness is achieved for the residents within the lodge
- Coordinate the Volunteer Program, including: recruiting, interviewing, screening, training, monitoring, directing, supporting, evaluating and maintaining a personnel file containing appropriate documentation for each of the volunteers
- Actively participate in organizational recreation coordinated meetings by sharing ideas, implementing new strategies and providing meaningful feedback encouraging consistent programming and collaboration throughout the organization
- Liaise with residents, family members, volunteers and other service providers to identify concerns or provide information that has been observed with respect to a resident’s health or abilities
- Undertake and/or provide direction to the Recreation Assistant(s) to prepare for, set-up, implement and/or assist others in the execution of tasks associated with events, activities, programs and special occasions as identified by the supervisor.
- Contact vendors, music services, churches, community groups, etc. to volunteer and/or provide assistance in specific program activities
- Organize planning meetings to coordinate with site departments (e.g. food services, maintenance, housekeeping) for activities that require their support associated with the planned event(s)
- Assist with the clean-up after events, programs and activities
- In collaboration with the Recreation Coordinators at other sites, organize, participate in and/or arrange for specific activities/programs/education with the celebrated campaign e.g. Seniors Week; Volunteer Appreciation; Fall Prevention
- Monitor and evaluate and adjust programming to ensure participation, satisfaction, meaningfulness and all dimensions of wellness is targeted and is meeting the site’s recreational goals and objectives

**Leadership and Supervision**
- Responsible for the day-to-day supervision of the recreation team which includes participating in hiring, orientating, training, scheduling, performance managing, developing, workforce planning and health, safety and wellness
- Organizing, prioritizing, planning and assigning work to adequately trained employees while coordinating with the operational needs
- Accountable for ensuring all recreational expenditures are accounted for, budget is maintained and feedback is provided to the site manager for variances and future recommendations

**Community/Stakeholder Relationships**
- Establish networks and collaborative partnerships with community groups, government agencies and other organizations to help support HHF resident housing services and initiatives which may include open houses, educational opportunities, seminars and information sessions
- With the Communication Manager, liaise with community groups, organizations and stakeholders to keep them informed of the work of the organization and to identify opportunities for support or participation in HHF recreation programs
- Participate in community meetings, information sharing and educational opportunities

**Health, Safety and Environmental Stewardship**
- Participate and contribute to the success of the overall safety program
- Support and abide by all safety management systems and promote a safety culture throughout the organization
- Maintain a clean, sanitary and tidy work area at all times
- Respond to emergency situations as they arise providing the appropriate follow-up and documentation for the situation
- Review and assist to develop job