Project Administrative Assistant

5 days ago

Gogama, Canada Wood Plc Full time

Overview / Responsibilities:
Wood has an opportunity available for a **Project Administrative Assistant (Site)** to support our construction team on our Project site near Gogama, ON. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information on a daily basis.

**Key Responsibilities**
- Coordinate and lead the specialized project administrative support to Site Construction Management Team(s) and assist Project Home Office Team
- Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
- Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities
- Arrange complex and detailed travel plans and itineraries and compiles documents for travel-related meetings
- Prepare presentations, reports, letters and routine correspondence
- Manage the site elements, including liaising with HR Manager as necessary, for:

- Personnel mobilization / demobilization
- Responsible for answering telephones, arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed
- Prepare and Manage contractor weekly progress meeting and minute process. Support Construction Managers with meeting organization, minute taking, issuance, endorsement and recording.
- Manage office material supply orders.
- Organize and maintain file system and file correspondence and other records as needed
- Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
- Perform periodic document control functions

Skills / Qualifications:

- Technical expertise: Word, Excel, PowerPoint, Outlook, Visio
- Speaks clearly and persuasively in positive or negative situations
- Listens and seeks confirmation of understanding
- Effectively responds well to questions
- Writes clearly and informatively; edits work for spelling and grammar
- Varies writing style to meet needs; presents numerical data effectively
- Authorization to work lawfully in Canada without sponsorship from Wood is required

Company Overview:
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

  • Project Administrator

    7 days ago

    Gogama, Canada Flying Post Camp and Logistics Full time

    Flying Post Camp and Logistics (FPCL) has become well known in the Sudbury and Timmins area. FPCL's primary focus is on construction for remote workforce housing and modular accommodations, along with site services in the remote work camp industry. We are currently seeking a **Project Administrator **to join our team. **Location**: IAMGOLD Côté Gold...

  • Project Administrator

    1 week ago

    Gogama, Canada Flying Post Camp and Logistics Full time

    Flying Post Camp and Logistics (FPCL) has become well known in the Sudbury and Timmins area. FPCL's primary focus is on construction for remote workforce housing and modular accommodations, along with site services in the remote work camp industry. We are currently seeking a **Project Administrator **to join our team. **Location**: IAMGOLD Côté Gold...

  • Project Administrator

    1 week ago

    Gogama, Canada Flying Post Camp and Logistics Full time

    Flying Post Camp and Logistics (FPCL) has become well known in the Sudbury and Timmins area. FPCL's primary focus is on construction for remote workforce housing and modular accommodations, along with site services in the remote work camp industry. We are currently seeking a **Project Administrator **to join our team. **Location**: IAMGOLD Côté Gold...

  • Site Project Administration

    7 days ago

    Gogama, Canada Wood Plc Full time

    Overview / Responsibilities: Wood currently has an exciting opportunity for a **Site Project Administrator - Timesheet Clerk **to join our Mining & Minerals construction project located near Gogama, ON. Reporting directly to the Project Controls Manager, this role will be responsible for the data entry, coordination, and validation of Contractor Labour,...

  • Health, Safety, and Environment Administrator

    2 weeks ago

    Gogama, Canada Flying Post Camp and Logistics Full time

    Flying Post Camp and Logistics (FPCL) has become well known in the Sudbury and Timmins area. FPCL's primary focus is on construction for remote workforce housing and modular accommodations, along with site services in the remote work camp industry. We are currently seeking two **Health, Safety, and Environment (HSE) Administrators **to join our...

  • Health, Safety, and Environment Administrator

    7 days ago

    Gogama, Canada Flying Post Camp and Logistics Full time

    Flying Post Camp and Logistics (FPCL) has become well known in the Sudbury and Timmins area. FPCL's primary focus is on construction for remote workforce housing and modular accommodations, along with site services in the remote work camp industry. We are currently seeking a **Health, Safety, and Environment (HSE) Administrator **to join our...

  • Administrator, Sustainability- EN

    24 hours ago

    Gogama, Ontario, Canada IAMGOLD Corporation Full time

    Description**Improve the processes of todayDefine the best practices of tomorrow**At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with minimal impact to the...

  • Project Coordinator

    1 day ago

    Gogama, Canada Scott Steel Erectors Full time

    **Scott Steel Erectors Inc., - Hamilton, Ontario **is an industry leader in Pre-Engineered Building Erection. We supply and erect quality building packages to anywhere in North America. With a team of supervisors with combined experience of over 120 years, we are experts at doing it right the first time. We maintain our company motto of Quality, Schedule and...

  • Manager, Projects

    1 week ago

    Gogama, Canada Iamgold Corporation Full time

    Job Title: Manager, Projects (14937)DescriptionManager, Projects is responsible for leading and executing earthworks and infrastructure projects at the mine site. This includes planning, budgeting, contractor oversight, and ensuring compliance with safety, environmental, and operational standards. The role supports site development and expansion.Key...

  • Administrator, Mine Operations

    1 day ago

    Gogama, Canada IAMGOLD Full time

    Administrator, Mine Operations - (13903) Description **Improve the processes of today** **Define the best practices of tomorrow** At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it...