Office Manager

Bond Consulting Group is a unique professional services firm. We are a leading SR&ED consulting firm, located in Toronto.

SR&ED stands for “Scientific Research & Experimental Development” - it is the name of the largest and most important corporate tax incentive program in Canada, available to all businesses in fields of science, technology or medicine. The program is like a grant, but is administered by CRA (The Canada Revenue Agency).

Bond Consulting Group is an innovative firm, with an excellent reputation in the industry and a fantastic corporate culture.

**Office Manager**:
BCG’s Office Manager will work to keep the office organized by overseeing the daily office operations of BCG, ensuring efficiency and smooth workflow, and supporting the needs of the entire office staff. This includes managing administrative tasks, supervising staff, supervising accounting & bookkeeping functions, managing vendors, and maintaining office supplies and equipment. The Office Manager will ensure that corporate objectives are met efficiently and within budgets.

BCG’s Office Manager will focus on organizational processes. The Office Manager will keep BCG’s professional office running efficiently by providing employees with resources, tools, and company-wide initiatives that support and reinforce BCG’s culture of client dedication, performance and professionalism.

The Office Manager will work under the direction of BCG’s Managing Director and the CEO.

**Job Specifications**:

- Manage general office procedures.
- Manage facilities including property management and lease agreements ensuring a safe, clean, and functional workspace.
- Manage office supplies and equipment: Ordering, inventory, and ensuring proper functioning.
- Manage, organize and maintain records and databases including important documents, records, and files including employee information, contracts, and other important documents.
- Assist with the review of internal documentation, standard operating procedures, and manuals.
- Develop and update administrative systems, procedures and processes for greater efficiency to ensure smooth workflows and efficient office operations while measuring results against standards.
- Supervise Accounting and Bookkeeping team.
- Manage office budget including tracking expenses, vendor invoices, and ensuring adherence to budgetary guidelines.
- Oversee daily accounting functions and assists with the monthly close, financial reporting, administration, and other tasks.
- Plan, manage, and control budgets for contracts, equipment, and supplies.
- Liaise with internal technical support team as required.
- Review and assess existing and potential vendor agreements while identifying and negotiating the most advantageous arrangements.
- Present proposals to Senior Management
- Serve as a point of contact for vendors and service providers and manage relationships with external partners.
- Ensure effective communication within the office, including disseminating important information and updates.
- Prepare, receive, and manage incoming and outgoing correspondence.
- Facilitate the onboarding process for new hires, including setting up workstations, and coordination of technical infrastructure.
- Plan, organize, co-ordinate and manage the office schedule, meetings, appointments, events and functions
- Ensure compliance with company policies and procedures while maintaining a consistent and organized work environment.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Coordinate repairs, upgrades and orders of office equipment.
- Communicate and work effectively across all departments.
- Handle sensitive information in a confidential manner.
- Prepare reports, letters, and spreadsheets as required.
- Supporting CEO and senior management with various tasks.
- Assisting with special projects and other duties as required.

**Required Qualifications**:

- Business Administration / College Degree/Program.
- Three to five years of previous administrative management or clerical experience.
- Knowledge of clerical practices/procedures and business management principles.
- Strong planning, prioritizing and organizational skills.
- Comfortable working in a fast-paced environment.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Excellent verbal and written communication skills and numeracy skills.
- Ability to communicate effectively with colleagues, clients, and vendors.
- Attention to detail and problem-solving skills.
- Ability to identify issues and implement effective solutions.
- Supply Management and Inventory Control experience.
- Ability to motivate, guide, and support a team.
- Polished and professional appearance.
- Reliability and discretion.
- Computer literate in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- P