Program Administrator

2 days ago

Toronto, Canada Jewish Immigrant Aid Services of Canada Full time

**Program Administrator**

JIAS Toronto is a not-for-profit corporation dedicated to helping immigrants with resettlement in the Greater Toronto Area. JIAS Toronto assists lawfully admitted immigrants and refugees in meeting basic financial, social, legal, and other requirements of immigration. We work to advance the well-being and social integration of newcomers by providing a full range of outreach, support, counseling, training, and referral resources.

The **Program Administrator**is responsible for providing support and assistance to a team of program coordinators and the various branches of programs and services. This position includes a combination of activities to support JIAS clients, such as processing registrations or arranging transportation, as well as activities to support JIAS staff, such as program facilitation or target reporting.

**RESPONSIBILITIES**:

- Provide ongoing administrative support to the program team in processing program registrations, program facilitation, venue booking, and participation reporting. Support the program team with ad hoc tasks such as assisting in program operation.
- Coordinate with agency contractors such as translators to ensure proper procedures are followed related to invoicing and payment.
- Ensure accurate and timely data collection and data entry in accordance with Agency and professional standards.
- Participate in regularly scheduled team meetings.
- Maintain and update policies and procedures and lists of resources to support the program team with the various equipment in the office.
- Other duties as assigned.

**REQUIRED QUALIFICATIONS**:

- Post-Secondary degree/diploma required, with a degree in a related field preferred.
- Minimum 2 years of experience in an administrative role.
- Previous experience working with newcomers to Canada or other vulnerable populations preferred.
- High proficiency in Microsoft Office Package (Word, Excel, Outlook, and PowerPoint).
- Experience using client record management systems preferred.
- Excellent communication, organizational and interpersonal skills. Must be very detail oriented.
- Must be a team player and able to support multiple clients and settlement workers simultaneously.
- Ability to work in fast paced environment with competing deadlines.
- Fluency in at least one language that relates to the agency client base is preferred, e.g. Russian, Ukrainian, Tigrinya, Farsi, Dari, Pashto.

**POSTING DATE**:May 22, 2025
- At JIAS Toronto, we welcome, support, and integrate immigrants today to build a strong Canada and a strong Jewish Community of tomorrow. JIAS Toronto is committed to the principle of equal opportunity employment. Accommodations during all phases of the hire process will be made wherever possible. Please advise us if any accommodations are required._

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