Part-time Administrative Assistant- Hematology

2 weeks ago

Ottawa, Canada Department of Medicine Full time

**Part-Time Administrative Assistant
- Hematology**

**Description**

Working in the Division of Hematology, the Part-Time Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians' clinical practices. The incumbent is also required to provide administrative support for the physicians teaching, research, and administrative duties.

**Responsibilities**
- (This is not a complete list):_
- Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, travel/accommodation, teleconferencing and videoconferencing.
- Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries;
- Coordinates follow up appointments with patients after their clinical visits;
- Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
- Coordinates meetings and educational lectures, as required.
- Proofreads documents and composes routine correspondence**;**:

- Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
- Updates and maintains physicians’ curriculum vitae and documentation for professional advancement and annual reporting.

**Qualifications**
- Community College Diploma or equivalent;
- Minimum of 3-5 years related experience;
- Certificate in medical terminology preferred;
- Good knowledge of MS Outlook, Word, Excel and PowerPoint;
- Experience booking appointments, consultations, procedures and filing patient reports;
- Meticulous attention to detail;
- Excellent communication skills - able to clearly express self to patients and provide specific instructions;
- Excellent interpersonal skills;
- Proficiency in speaking and comprehending both English and French preferred
- Excellent organizational, prioritization, and time-management skills to coordinate
multiple activities;
- Good judgment; able to identify when to seek supervisor’s assistance or
advice;
- Strong problem-solving abilities;
- Able to navigate and populate electronic databases;
- Ability to handle sensitive and confidential information;
- Initiative, tact, dedication, diplomacy and positive attitude;
- Highly dependable and thorough;
- Ability to work well with mínimal supervision.

**Contacts**

**IMPORTANT NOTICE**: Support staff are employees of the hiring physician(s) or
Division. The Ottawa Hospital is the paymaster of our employees. Although our
employees have offices within the Ottawa Hospital, they are not employed by the
Ottawa Hospital.
The Department of Medicine is committed to the principle of equal opportunity in
its employment practices and to providing an environment free from
discrimination and harassment for all employees. The Department of Medicine
will, upon request, provide accommodations in accordance with the Accessibility
for Ontarians with Disabilities Act.

**Hiring organization**

**Employment Type**
- Part-time**Beginning of employment**
- ASAP**Industry**
- Healthcare**Job Location**
- 501 Smyth Road, Ottawa, ON**Working Hours**
- 18.75 hours per week**Base Salary**
- $25.748-$30.771**Valid through**
- November 21, 2024

  • Full-time Administrative Assistant

    2 weeks ago

    Ottawa, Canada Department of Medicine Full time

    **Full-Time Administrative Assistant - Hematology (General Campus)** **Description** Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Full-Time Administrative Assistant (non-clinical) in the Division of Hematology at the General Campus. The administrative assistant will provide administrative and research...

  • Hematologist – Benign Hematology

    2 weeks ago

    Ottawa, Ontario, Canada Department of Medicine Full time

    Hematologist - Benign HematologyDescriptionThe Department of Medicine and the Division of Hematology (Ottawa Blood Disease Centre) at the University of Ottawa and The Ottawa Hospital is looking for two hematologists specializing in Benign Hematology to join in our growing team and lead in clinical care, education and research as a full-time academic faculty...

  • Temporary Full-Time Administrative Assistant – Hematology – General Campus

    1 week ago

    Ottawa, ON KH L, Canada Department of Medicine Full time

    Temporary Full-Time Administrative Assistant - Hematology - General CampusDescriptionWorking in the Division of Hematology, the Temporary Full-Time Administrative Assistant works in the INR (Anticoagulation) Clinic to assist the pharmacist with monitoring and communicating patient lab results and medication dosing instructions. The incumbent is also required...

  • Hematologist – Benign Hematology

    1 week ago

    Ottawa, Canada Ottawa Department of Medicine Full time

    DescriptionThe Department of Medicine and the Division of Hematology (Ottawa Blood Disease Centre) at the University of Ottawa and The Ottawa Hospital is looking for two hematologists specializing in Benign Hematology to join in our growing team and lead in clinical care, education and research as a full-time academic faculty member.The Division of...

  • Hematologist – Benign Hematology

    1 week ago

    Ottawa, ON KY W, Canada Department of Medicine Full time

    Hematologist - Benign HematologyDescriptionThe Department of Medicine and the Division of Hematology (Ottawa Blood Disease Centre) at the University of Ottawa and The Ottawa Hospital is looking for two hematologists specializing in Benign Hematology to join in our growing team and lead in clinical care, education and research as a full-time academic faculty...

  • Research Administrative Assistant Ii

    2 weeks ago

    Ottawa, Canada OHRI Full time

    The Research Administrative Assistant will provide support to the Hematology Research team as well as to CanVECTOR, a national research network. Supporting the Hematology research team, key roles will include: - Human Resources support (timesheet coordination, on-and-off boarding, contract renewals) - Assistance with research regulatory processes...

  • Hematologist – Malignant Hematology – Lymphoma Program

    2 weeks ago

    Ottawa, Ontario, Canada Department of Medicine Full time

    Hematologist - Malignant Hematology - Lymphoma ProgramDescriptionThe Department of Medicine and the Division of Hematology (Ottawa Blood Disease Centre) at the University of Ottawa and The Ottawa Hospital are looking for a locum hematologist to provide coverage during an upcoming temporary leave within our lymphoma program from Apr 1, 2026 to Jan 31,...

  • Part-time Administrative Assistant

    4 days ago

    Ottawa, Ontario, Canada Martel Mortgages Full time

    Administrative Assistant – Part-TimeMartel MortgagesMartel Mortgages is seeking a reliable and client-focused Administrative Assistant to support the day-to-day operations of the business and assist our Mortgage Brokers, including providing remote administrative support as needed.This position is ideal for a self-motivated individual who can work...

  • Administrative Assistant

    4 days ago

    Ottawa, Canada Doro Inc Full time

    We are looking to fill a part time **Bilingual **Administrative assistant position. - **Must be Bilingual - English and French**_ Duties and responsibilities - Ordering products from suppliers (Making Purchase orders) - Packaging and shipping products - Sales - Calling clients and suppliers - Reaching out to new potential clients - Invoicing and making...

  • Hematologist – Malignant Hematology – Lymphoma Program

    1 week ago

    Ottawa, Canada Ottawa Department of Medicine Full time

    DescriptionThe Department of Medicine and the Division of Hematology (Ottawa Blood Disease Centre) at the University of Ottawa and The Ottawa Hospital are looking for a locum hematologist to provide coverage during an upcoming temporary leave within our lymphoma program from Apr 1, to Jan 31, .The Division of Hematology (The Ottawa Blood Disease Centre) is a...