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Administrative Coordinator, Clinical Extern Program

3 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
The Administrative Coordinator, Clinical Extern Program partners with the Senior Manager, Professional Practice, Professional Practice Coordinator, Extern Program, and members of the local leadership teams to support a safe and effective experience for SickKids Clinical Externs.

As part of the Clinical Extern program enhancement, the Administrative Coordinator, Clinical Extern Program will support activities related to payroll, scheduling, staff support, and key program projects and scheduling needs.

This new role works as a member of the Collaborative for Professional Practice team and reports to the Senior Manager, Professional Practice.

**What do we do in the Collaborative for Professional Practice?**

The Collaborative for Professional Practice is the portfolio that advances care in the context of nursing and interprofessional delivery of child and family-centred care. We serve the diverse needs of nurses and interprofessionals to lead change and promote systems thinking. The Collaborative is a uniquely positioned office that collaborates in developing, implementing and evaluating processes, structures, and models of care that facilitate our healthcare workforce to perform to their best.

Given the dynamic nature of practice issues across the organization, the Collaborative provides crucial leadership to maintain and develop networks across stakeholder groups. The Collaborative facilitates information exchange and enables partnerships to advance interprofessional paediatric and nursing practice locally, provincially, and nationally.

**Here's what you'll get to do**
- Coordinate critical processes related to Extern onboarding and orientation (e.g., scheduling and coordination)
- Serve as a liaison and partner between the unit scheduling coordinators and central extern program leadership team to ensure accurate Extern records and payroll reconciliation
- Assist in the development of scheduling guidelines, processes and procedures
- Prepare, maintain, and update presentations, documents and materials as required
- Participate in Extern program planning and evaluation
- Support key quality and process improvement initiatives as the Extern program evolves
- Support other projects and activities as required

**Here's what you'll need**
- Minimum of one year of experience in a healthcare setting
- Bachelor's degree in healthcare, education or related field preferred
- Excellent time management skills and ability to manage multiple tasks and priorities
- Demonstrated experience working with clinical team members
- Experience with clinical staff scheduling, coordination and payroll
- Demonstrated coordination skills, including intermediate knowledge of MS Office (e.g., Excel, Word, PowerBI, Forms, PowerPoint)
- Demonstrated ability to analyze and synthesize information for presentation to key stakeholders
- Solid problem-solving and decision-making skills, organizational, written, and verbal communication skills
- Strong ability to collaborate with a broad range of internal and external stakeholders, strong interpersonal skills, and proven ability to establish relationships successfully
- Demonstrated ability to be creative, self-directed, innovative, adaptive, results
- and detail-oriented

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply