Administrative Coordinator

7 days ago

Toronto, Canada Cabot Link at Inverness Limited Partnership Full time

Title**:Admin Coordinator**
Reports to: Director, Real Estate Marketing
Location: Toronto, Ontario
Permanent

**About Cabot**

Cabot is the developer and operator of a diverse collection of residential, resort, golf club and master-planned communities. The portfolio includes the award-winning Cabot Cape Breton in Nova Scotia, Cabot Saint Lucia in the Caribbean, Cabot Revelstoke in British Columbia, Cabot Citrus Farms in Florida, and Cabot Highlands in Inverness, Scotland. Cabot continues to build upon a legacy of excellence in golf, luxury residential offerings and boutique resort lifestyle across each unique property where owners and guests have exclusive access to destination-specific experiences and an unparalleled quality of service.

**Position Overview**

This is a unique opportunity to work for one of the world’s premier golf destination brands, during a period of rapid growth for the Cabot team. Gain experience in cultivating a luxury brand in a fast-paced environment alongside an incredible team of hard-working individuals. As Cabot continues to expand as a global brand with five properties and counting across Canada, the United States, the Caribbean, and the UK, opportunity for personal and professional growth is endless. The Admin Coordinator’s responsibilities will encompass a wide range of tasks, starting with intercepting initial real estate inquiries on behalf of our sales team, log all sales communication our CRM HubSpot, assist in prepping contracts, lease with homeowners on payment schedules and provide home build updates, as well as act as direct support to our marketing and sales teams.

**Profile Overview**

Reporting to the Director of Real Estate Marketing, the Admin Coordinator will play a pivotal role in ensuring smooth and successful interactions between Cabot and its future homeowners. You must thrive in a fast-paced environment, be super detailed oriented, great communication and have a strong attention to detail. The Admin Coordinator is a trusted teammate that always maintains confidentiality and exemplifies Cabot’s values of confidence, authenticity, humility, and warmth.

**Core Accountabilities**:

- Receive & respond to real estate inquiries
- Send real estate homeowner packages to interested clients
- Assist our sales team with staying organized and responding to all inquiries in a timely fashion
- Liase with property leads to set up site tours
- Assist in preparing contracts to be sent to homeowners
- Receive and file all contracts in HubSpot once deals have closed
- Provide timely updates to homeowners including construction development milestones
- Build and maintain master payment schedule plan calendars to ensure timely and effective communication to homeowners

***Skills**:

- Proficiency in HubSpot
- Excellent oral and written communication skills
- Excellent organizational and time-management skills
- Proficiency in Microsoft Office (PowerPoint, Word, Excel)
- Disciplined approach to planning
- Ability to work independently and as a part of a larger team

**Education and Work Experience**
- 2+ years work experience in Administration or Communications
- Experience working for luxury and / or hospitality brands an asset
- Experience working in fast-paced environments under pressure

**Key Personal Characteristics & Interests**:

- Positive attitude & eagerness to learn
- Team-oriented approach
- Ability and willingness to take initiative

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