Administrative Assistant

Who We Are
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith
- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Responsibilities**:
Administration
Maintain databases (volunteer information, contact lists, inventory, training records); maintain input into Salvation Army Management Information System (S.A.M.I.S).
Process incoming and outgoing mail, which may be of confidential nature.
Liaise with community, department heads, Ministry Unit Leaders, Divisional Headquarters and Territorial Headquarters.
Order all stationery supplies and maintain adequate inventory of office and other supplies.
Coordinate groups using building, both internal individuals and rental. Coordinate room set-ups for programs/meetings.
Assist with preliminary event planning/communication, track event registrations/payments.
Community and Family Services administrative duties utilizing the Link2Feed database.
Data entry/paperwork related to annual Christmas Kettle Campaign
Update bulletin boards as necessary.
Schedules meetings on behalf of Corps Officers, takes minutes (when required by Corps Officers), types, and distributes minutes.
Ensure that all aspects of work are completed in accordance with the principles, standards and policies and procedures of The Salvation Army.
Finance
**Perform various financial & accounting duties**: coding of accounts payable invoices, accounts receivable, donor receipting, handle/reconcile petty cash, weekly bank deposits, filing of bank records and other related accounting duties.
Use all Salvation Army accounting programs such as Shelby and Business World to record financial data and process financial information.
General
First point of contact, greet and assist with visitors' entry into building.
Distribute incoming mail and process out-going mail, which may be of confidential nature, receive parcel(s) and distribute to the appropriate person(s).
Accept monetary donations, issuing temporary receipts.
Liaise with community, department heads, Corps Officers, Divisional Headquarters and Territorial Headquarters as required.
Welcome increased facility traffic i.e. donors, volunteers, and clients; direct to appropriate personnel.
Perform other position related duties as assigned.
The above responsibilities must be discharged in accordance with The Salvation Army's Mission Statement, in a professional manner, exemplifying Christian standards of conduct.
CRITICAL RELATIONSHIP MANAGEMENT
**Governance Boards and Councils**:
**Internal**:
Corps Officers, staff, volunteers, and congregants
**External**:
Routine/clarifying interactions with visitors, donors, and clients.
As directed may liaise with community partners.
**MANAGERIAL/Technical Leadership RESPONSIBILITY**:
This position reports directly to the Corps Officer or designate.
The incumbent is reponsible for his/her own time and effort only.
**WORKING CONDITIONS**:
This is a regular part time position based on 25 hours per week
Working environment is typically in the office in generally agreeable conditions.
Ability to lift/move more than 10 lbs.
Travel required - banking, post office, administrative related errands
**Normal hours of work**:
**Normal Hours of work**: Monday to Friday, 9:00 a.m. to 2:30 p.m. and includes a ½ hour unpaid meal break
**Normal location of work is at**:
Mondays 255 Gilmore Road, Fort Erie ON
Tuesday - Friday 5720 Dorchester Road, Niagara Falls, ON
**Please note**: there may be a seasonal temporary increase in hours during the months of November and December.
**Education, Qualifications & Certifications**:
Completed two (2) years of Community College, preferably the completion of a diploma in Business Administration or related filed.
Alternative combinations of education and experience may be considered.
Experience and Skilled Knowledge Requirements
Minimum of two (2) years of prior related experience, including, senior administrative/secretarial experience, payroll administration; the incumbent should also have experience dealing with office equipment and tools.
Proficiency in all Microsoft Office products.
**Skills and Capabilities**:
Treat the property of The Salvation Army with due care and caution.
Able to maintain a high level of accuracy, confidentiality, problem solving and analytical skills in a face-paced envi