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Scheduling & Administrative Assistant

4 weeks ago

Thunder Bay, Canada Lakehead University Full time

Education

  • Thunder Bay
  • Full-time
  • Permanent

**Overview**

The Scheduling & Administrative Assistant has an integral role within the Department of Undergraduate Studies in Education. This position is a complex, heavily administrative role that provides comprehensive operational support to the administrative team, faculty, contract lecturers, and student body.

**Responsibilities**

  • Provide professional and knowledgeable administrative support to all staff, current and prospective students, faculty and contract lecturers;
  • Perform complex, multi-layered program scheduling and timetabling, course allocation, and room bookings associated with all USE programming;
  • Schedule 400+ individual course section offerings each academic year, collaborating closely with the Chair and liaising directly with Enrolment Services to coordinate the intricate aspects of scheduling;
  • Coordinate the hiring processes, including preparing offer letters and contracts for 100+ Contract Lecturers each academic year;
  • Provide administrative assistance to the Chair, including answering and/or directing student and community inquiries, correspondence and reports;
  • Accurately maintain highly detailed databases and organized electronic files with enrolment and program statistics;
  • Other related duties as required.

**Qualifications**

  • Post-secondary degree in office administration or a related field combined with 5+ years of closely related administrative experience in an academic setting reflecting increasing administrative responsibility. College or university setting preferred.
  • Advanced proficiency in Google Workspace is imperative; specifically, Sheets, Docs, and Forms, with the proficiency to complete tasks with a high degree of skill and accuracy.
  • Strong attention to every detail in formatting, organizing and managing large volumes of data in complex spreadsheets.
  • Highly developed interpersonal communication skills and the ability to confidently and appropriately direct emergent situations, such as students experiencing distress.
  • A high degree of professionalism, confidentiality and tact, working collaboratively with a large department and administrative team.
  • Ability to work under pressure and manage competing priorities and deadlines.
  • Experience working with internal university platforms such as Datatel, Concur, D2L and Curriculum Navigator an asset.
  • Understanding of the Ontario K-12 school system and the Ontario College of Teachers an asset.

- Benefits Information- Why LakeheadApplication Deadline

Friday, July 11, 2025 - 11:59pmSalary

Level 7: 48,521.20 - 57,348.20Contact Information

Reference Number

COPE-25-07- Application Deadline

  • Friday, July 11, 2025 - 11:59pm

- Salary

  • Level 7: 48,521.20 - 57,348.20
  • Yes, eligible for benefits

- Contact Information

- Reference Number

  • COPE-25-07