Program Coordinator, Professional Programs

Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 14 July 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $65,860.00 - $85,633.00 - Additional Posting Information - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - SG 8 - Start Date - 7/28/2025 - End Date - 7/27/2026 - Employee Group: - PEA - Term - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This is a term position, with the possibility of extension*_** **The salary range for this position is**: - **Recruitment range: $65,860- $72,607** starting salary determined by the PEA Collective Agreement. - **Performance range: $85,633** salary range ceiling is available through annual performance increases. - Job Summary A Program Coordinator of Professional Programs (PCPP) is responsible for the administrative and recruitment functions of the professional programs offered by the Faculty of Engineering and Computer Science. The PCPP contributes to the overall operation of the programs, liaises with the staff, faculty, students, and various external stakeholders. This position supports the development of new programs with market research and proposal development as well as the continuous improvement of existing programs by developing and implementing key performance indicators (KPIs). The position supports student recruitment and outreach by designing and conducting online information sessions. The PCPP interacts with the Faculty’s Communications Officer to coordinate communications, marketing, and media relations’ activities supporting professional programs meet. The PCPP is particularly responsible for: - Maintaining knowledge and resources including program statistics, and knowledge about the processes that are involved in running the programs, managing program resources and financial reporting; - Doing market research on professional programs offered; - Designing and carrying out online information sessions for prospective learners - Coordinating the development of new programs and the continuous improvement of existing programs - Collaborate with the Faculty’s Marketing Specialist on marketing of professional programs through the effective use of social media, website and other communication channels; - Maintaining the website of the program as this is the central resource for the critical information that students and faculty need to access about the programs; - Analyzing, developing, planning, and organizing student recruitment and retention strategies and events; - Obtaining program(s) feedback from stakeholders including alumni; - Participating in the initiation and planning, and coordinates events related to the program, both on and off campus; - Coordinates curriculum changes and administration of program curriculum committees, and also supports other committees that are led by or have heavy involvement with professional programs; - Acts as liaison for the Associate Dean, collaborating with (including but not limited to) a wide range of university services and departments, on related administration and communications projects. The Program Coordinator may, on occasion, be required to work outside of normal determined hours for the position. - Job Requirements This position requires a level of education, training, and experience equivalent to an undergraduate degree (business, science, computer science, engineering) plus 3 years of relevant experience. An equivalent combination of education, training, and experience may be considered. **Knowledge, skills, and abilities include**: - Strong organizational skills with ability to manage multiple projects prioritize, make decisions independently, be self-motivated, and consistently make deadlines. - Proven strength in written and oral communications and marketing skills are essential. - Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. - Ability to build and maintain positive working relationships. - Ability to lead and work effectively within a team environment as well as the larger UVic community and external agencies. - Demonstrated experience leading and motivating a team of professionals. - Ability to work collaboratively in a team environment. - Advanced knowledge of a networked computer environment, including Microsoft 365, including online