Advisor, Procurement and Contracts

ADVISOR, PROCUREMENT AND CONTRACTS (18 - MONTH TERM)

**PROCUREMENT AND CONTRACT MANAGEMENT SERVICES**

**Competition No.** 25.01.35

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Non Recurring Term (35 hours per week)- February 16, 2025

**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

**Opportunity**:
MacEwan University is seeking an Advisor, Procurement and Contracts for a full-time 18-month non-recurring term opportunity with the Procurement and Contract Management Services team.

You will be responsible for leading assigned end-to-end low to medium risk, low to medium visibility, and/or low to medium value procurement and contract services to meet the widely varying needs of stakeholders across the university. By searching for opportunities to leverage purchases, you will support achievement of the best overall value for university expenditures on goods and services, while adhering to legislative and policy requirements for public procurement, and escalating risk and compliance issues if required.

Key responsibilities include:

- Conducting regular meetings with internal stakeholders to understand procurement and business requirements;
- Completing market research, procurement background assessments, and recommending procurement and contracting strategies to best meet business objectives with leadership support as required;
- Collaborating with MacEwan stakeholders to provide procurement and contract advice while working closely with MacEwan's legal department for expertise;
- Holding full accountability for the bidding process: document development, solicitation on Alberta Purchasing Connection (APC) or other sites, evaluation, awards on APC, regrets, and debriefs while ensuring proper stakeholder engagement;
- Leading and facilitating debriefing of unsuccessful bidders toward improvement of future responses and, based on feedback received, improvement of future competitive bidding documents;
- Acting as a liaison between internal stakeholders and suppliers as needed;
- Diligently moving the business forward by suggesting process improvements, mitigating risks to the university, and containing costs;
- Supporting the achievement of team objectives and outcomes; and
- Facilitating quality improvement reviews to identify process improvements targeted to lowering transaction costs, improving service, and/or enhancing value.

**SKILLS**:
You will have:

- Exceptional attention to detail;
- The ability to identify risks and propose strategies to mitigate same in the contracting process;
- A demonstrated ability to manage multiple priorities and projects;
- Excellent communication skills;
- Strong interpersonal, analytical, and organizational skills;
- A demonstrated ability to deliver services in a service-oriented and client-centered environment; and
- The ability to work as a strong contributor in a team environment, able to effectively interact with all levels of management and staff.

**QUALIFICATIONS**:

- A minimum of a post-secondary certification in a business-related field.
- A minimum of five (5) years’ related procurement experience including a minimum of three (3) years’ supporting competitive bid processes and writing resultant contracts using an existing contract template.
- Experience with a Contract Management Database, preferably PeopleSoft FSCM modules (i.e., e-procurement, procurement, PO Contract).
- Experience using Microsoft Office tools (Excel, Word, Outlook, Access, SharePoint, Visio, and Project).
- Experience working in post-secondary institutions or public procurement would be considered an asset.
- Knowledge of relevant legislation and trade agreements with respect to public