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Project Coordinator
2 weeks ago
Halyard is a highly skilled multidisciplinary engineering company. Our services include study management, project management, engineering design, procurement, construction management, and commissioning predominately in the mining, minerals processing, and utilities sectors.
The Project Coordinator works closely with project managers and engineers to coordinate and facilitate project documentation and communications between internal and external stakeholders throughout the project. The Project Coordinator is a valuable resource and important point of contact for project managers, project team members, clients, vendors, and contractors. They provide deliverables coordination, document control, and help to keep projects on track.
**Key Responsibilities**:
- Assist with the development and updating of project plans, schedules, and budgets.
- Facilitate communications between project team members, stakeholders, and other relevant parties under the direction of the project manager.
- Assist in the development and maintenance of
project documentation, including deliverables lists, technical documents,
meeting minutes, reports, and other relevant files.
- Monitor the progress of project deliverables against established timelines and milestones and coordinate internally to keep
the project on track.
- Develop, reformat, and professionalize documents and templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy.
- Coordinate project document control by maintaining the document register, managing document filing on SharePoint, preparing, and issuing documents both internally and to Clients and Vendors, as required.
- Provide general administrative & coordination support to the project manager, including scheduling meetings, taking meeting notes, organizing site visits, and other administrative tasks, as required.
**Required Skills, Knowledge, and Abilities**:
- Expert business documentation development and formatting skills with advanced knowledge of document editing in Microsoft Word, PowerPoint, and Excel.
- Minimum 3 years experience working with project teams in a similar capacity.
- Proficiency in project management related processes and software.
- Highly organized and detail oriented, with strong time management skills and an ability to balance multiple tasks and effectively prioritize assignments.
- Self-starter with strong ability to work independently with mínimal supervision.
- Proficient with Microsoft Office tools, specifically SharePoint, OneDrive, Outlook, Teams, and Microsoft Office (Word, Excel, PowerPoint, etc.)
- Strong aptitude and interest for learning new technologies.
- Knowledge in formal documentation formatting, filing, and tracking techniques.
- Ability to maintain confidential and sensitive information with diplomacy.
- Excellent interpersonal, communication, and problem solving skills.
The above statements reflect the general details considered necessary to describe the principal functions of the job identified. They shall not be constructed as a detailed description of all the work requirements that may be inherent in the job. Employees will be expected to follow the direction of their supervisor and perform the assigned work that the Company deems them qualified to perform, in accordance with the Company’s values, job performance and key behaviour expectations.
