Executive Assistant

7 days ago


Victoria, Canada Vector Rehabilitation Services, Inc. Full time

**About Vector Rehabilitation Services, Inc.**

Vector Rehabilitation Services, Inc. is a rehabilitation clinic in downtown Victoria, BC. The company provides medical legal assessment, occupational therapy services, and vocational rehabilitation.

**Position Summary**
The Executive Administrative Assistant will be responsible for managing the day-to-day administrative functions of Vector Rehabilitation Services, including responding to inquiries, coordinating assessments and trial appearances, preparing and processing documents, and greeting clients in the clinic.

**Primary Responsibilities**
- Effectively managing the principal Occupational Therapist’s calendar, including booking clients, rescheduling clients, booking teleconferences, inputting report deadlines, and inputting trial dates and reminders.
- Managing physical and electronic records and documents.
- Communicating with clients, lawyers, paralegals, and other medical professionals regarding assessments and services.
- Providing quality control services for medical legal reports and related documents.
- Printing, shredding, and photocopying testing/assessment materials and client documents.
- Light office cleaning duties.

**Competencies**
- Ability to prioritize incoming tasks with various deadlines in order of importance.
- Ability to manage a calendar and adjust to frequent changes in the calendar.
- Keen attention to detail in both writing and reading.
- Strong time management skills to maintain the office’s ability to meet tight deadlines.
- Experience maintaining, organizing and handling confidential information.
- Strong research skills.

**Qualifications**
- Highschool education and at least 3 years in a professional office environment
- Bachelor degree, MOA, or LOA certification will be preferred

**Job Type**: Part-time

Pay: From $25.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Expected start date: 2025-03-25


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