Office Administrator

2 weeks ago

Kitchener, Canada Fitzgerald Motors Inc. Full time

Fitzgerald Motors, is seeking a proactive and organized Administrative Assistant to join our team. This role encompasses a variety of responsibilities including administrative tasks, accounting/bookkeeping, creation of internal service invoices, directing repair and scheduling of lot vehicles, ensuring timely completion of tasks, and creation of licensing documents. If you are detail-oriented, possess strong organizational skills, and thrive in a fast-paced environment, we encourage you to apply.

**Responsibilities**:

- Assist in day-to-day administrative tasks such as filing, data entry, and minor correspondence.
- Efficiently enter bills and invoices
- Generate and process internal service invoices accurately and in a timely manner.
- Collaborate with the service department to ensure all billable services are accounted for
- Coordinate the repair and maintenance schedules for vehicles in the lot
- Communicate with technicians and service advisors to prioritize repairs
- Ensure that all tasks are completed on schedule and within deadlines.
- Proactively identify potential delays and implement solutions to mitigate them.
- Create and manage licensing documents for vehicles
- Ensure all necessary paperwork is completed accurately and submitted promptly.

**Requirements**:

- Proven experience as an administrative assistant or in a similar role.
- Proficiency in accounting/bookkeeping principles and software (e.g., QuickBooks).
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of automotive industry procedures and terminology (preferred but not required).

**Job Type**: Part-time

Pay: $17.76-$22.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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