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Office and HR Agent

3 weeks ago

Vancouver, Canada BC Infrastructure Benefits Full time

**Job Title: Office and HR Agent**

**Department**:Human Resources & Corporate Services

**Reports to**:Manager, Human Resources & CEO’s Office Support

**Summary**

BCIB is the provincial Crown Corporation responsible for implementing the
Community Benefits Agreement (CBA) on select public infrastructure projects. The CBA prioritizes hiring of local, Indigenous, women, people with disabilities and other underrepresented groups and enables a culturally competent and respectful worksite. BCIB is committed to growing and mobilizing a safe, diverse, and skilled workforce and increase opportunities for apprenticeships.

Reporting to the Manager, Human Resources & CEO’s Office, the Office & HR Agent is responsible for day-to-day coordination of the head office, including answering the BCIB main line, administrative office duties, managing office access protocols, office supply ordering and tracking, and working with the building’s property management team on all facility related requirements.

The Office & HR Agent is also responsible for the Workforce HR functions of the department, including managing and monitoring employee tickets in JIRA, Salesforce and TELUS CRM system, processing employee’s lifecycle documentation and coordinating HR queries from CBA and the Workforce Operations team.

organization with proven skills in Office Management and Administration.

**Essential Duties & **Responsibilities**
Managing office duties to ensure the workplace runs smoothly.
- Ensure supplies are in stock, organized, and available for staff members.
- Responsible for corporate travel bookings.
- Ensure kitchen facilities are clean, organized and fully stocked.
- Ensure board rooms are set up for internal and external meetings.
- Coordinate receiving, sorting, distributing and sending of all incoming and outgoing mail and courier deliveries.
- Assist with formatting and editing documents.
- Assist in all related services for office support and administration as required.
- Administer workforce onboarding, termination and employee changes through the JIRA, Salesforce and TELUS CRM system in an accurate and timely manner, and monitor tickets related to these items.
- Ensure all employee records are maintained and updated.
- Responsible for monitoring the Corporate Info Line and responding to queries within the allotted timeframe.
- Assist with other Workforce HR duties as required.

**Desired Skills & Qualifications**
- A self-motivated professional with a high level of initiative, a sense of urgency, and a strong sense of leadership.
- Ability to establish and maintain effective, professional, collaborative working relationships with staff at all levels of the organization.
- Excellent organizational skills, with the ability to prioritize important projects
- Proficiency with data entry and high attention to detail
- Excellent with Microsoft Excel, PowerPoint, Word, and Outlook.
- Excellent planning and organizational skills; proven ability to work in a fast
- paced work environment.
- Strong document control knowledge and experience
- Proven ability to handle highly confidential information with discretion and tact.

**Education & Experience**
- 1-2 years proven experience as an office administrator, executive assistant or similar role.
- HR administration experience is an asset, but not required.
- Experience with format and document proofreading.
- Experience in government and or crown corporations is an asset.

BCIB is an equal opportunity employer and welcomes all those interested in the role to apply.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6B 0N8: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are you comfortable that this role will be in the office 3-4 days per week depending on business needs?
- What is your desired salary? (MUST ANSWER)

**Experience**:

- Office Administration: 1 year (preferred)
- corporate travel bookings: 1 year (preferred)