Logistics & Administrative Assistant

6 days ago

Toronto, Canada Imperial Metal Services Full time

**Company Overview**

Imperial Metal Services is a leading steel service centre underneath the Imperial Manufacturing Group umbrella of companies. Imperial Metal Services specializes in flat rolled steel, providing quality product and service to customers across Canada. Our employees are valued and recognized as the key to our success; their growth is continually challenged and supported within our dynamic and diversified organization.

**Job Overview**

**Responsibilities**:
**Logistics Coordination**
- Liaise with external carriers and internal fleet to ensure efficient material transportation.
- Dispatch Material Releases and update information and monitor load progress to ensure timely and accurate deliveries.
- Monitor inventory at warehouses and storage facilities and coordinate trucks to move material based on company needs.
- Use internal reports to monitor aging inventory and manage supply flow.
- Maintain and update daily Excel tracking sheet for all dispatched and incoming loads.

**Receiving Support**
- Upload shipping and receiving documentation into the company software system and assist with receiving material when required.
- Update and maintain purchase orders details in the company software system modify and close as directed by management.

**Accounts Payable Support**
- Reconcile invoices, address discrepancies and assist management with invoice approvals.
- Cross-reference loads with carrier invoices and investigate any discrepancies or missing receiving documentation.

**Administrative Tasks**
- Manage office supply procurement including stationery, coffee, safety gear, lumber, repair services, etc.
- Prepare customs documentation for both inbound and outbound shipments.
- Scan and upload Proof of Delivery (POD) documents and handle mail and courier services.
- Perform any additional general administrative tasks as required.

**Qualifications**:

- Post-secondary degree or diploma in business, office administration, supply chain management, or related field.
- Prior experience in logistics, supply chain coordination, or administration within a manufacturing or industrial setting is an asset.
- Proficiency in Microsoft Office Suite, with an ability to learn new programs quickly.
- Strong communication and coordination skills for working across departments and with external partners.
- High attention to detail, with the ability to cross-reference and follow up on multiple tasks simultaneously.

**Key Competencies**:

- Organizational Skills
- Communication Skills
- Attention to Detail
- Problem Solving & Critical Thinking
- Time Management
- Accountability
- Adaptability

Pay: $55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-05-17

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