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Volunteer Assistant
4 weeks ago
Volunteer Assistant, Volunteer Services
**Part Time**
**$26.23 - $28.70 Reference#:22-091A**
The Volunteer Services Assistant provides clerical and reception support to the Volunteer Services Department.
The Volunteer Services Assistant is the first point of contact for Volunteers, Patients, Clients and families. The
Volunteer Services Assistant is responsible for building good rapport with Providence Care and community
stakeholders, provide clear communication, and maintain accurate record keeping. As an employee, one must
demonstrate an awareness of and be responsible for actively promoting and supporting person centered
engagement and care in all we do.**
**Role Responsibilities**
- Provides administrative support for the Director and Coordinator of Volunteer Services. This includes
but is not limited to: drafting, compiling, transcribing, typing and distributing letters, memos, reports,
agendas and minutes.
- Maintains volunteer records in the department’s database and hard copy file system.
- Arranges meetings and coordinates calendars as appropriate. Book space and equipment as required for
training and meetings. Coordinates catering and room set up for functions and meetings.
- General office administration: prepares and processes maintenance, printing, stores and cheque
requisitions; orders and maintains inventory of stationary and other supplies.
- Schedules replacement volunteers into program according to identified program placement.
- Provide reception functions to the department including walk in and telephone queries.
- Greet visitors/staff/volunteers.
- Schedules Patient Assistants and Patient Assistant Coach’s, as well as submits payroll for these
employees.
- Adheres to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety
policies, and dept/unit established procedures at all times. Where possible, take corrective action to
address a hazard, otherwise report the unresolved hazard, dangerous circumstance, unsafe situation to
self, other co-workers or the community, to their supervisor. Should the employee suffer a workplace
injury or illness, he/she will advise their supervisor; actively participate in identifying and resolving the
underlying cause(s), and participates in early and safe return to work as per Workplace Safety &
Insurance Act.
- Understands and is familiar with all pertinent Providence Care policies and procedures including those
relating to workplace conduct. Complies with the Providence Care Commitment to uphold the
Workplace Conduct and Reporting of Inappropriate Conduct policy and behaves in a manner that is
consistent with the guiding principles and expectations.
**Required Qualifications and Experience**
- Two year Office Administration diploma from a recognized college program; equivalent combination of
education and experience may be considered
- One year recent related clerical experience.
- Experience working with volunteers, preferred
Located in Kingston, Providence Care is Southeastern Ontario’s leading provider of aging, mental health and
rehabilitative care. Continuing the legacy of our Founders, the Sisters of Providence of St. Vincent de Paul,
Providence Care provides care and services at Providence Care Hospital, Providence Transitional Care Centre,
Providence Manor Long-Term Care home and community locations across Southeastern Ontario.
Providence Care is Fully-affiliated with Queen’s University and St. Lawrence College; Providence Care is a centre
for health care, education and research, and a member of the Council of Academic Hospitals of Ontario.
To learn more about Providence Care and other opportunities please visit
We are committed to inclusive and accessible employment practices - Please notify the above if you require an accommodation to fully
participate in the hiring process or require recruitment documents in French**.
