Assistant Supervisor, Recreation Programs

Opening Statement
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary
Reporting to the Supervisor, Special Events & Sport Tourism, the Assistant Supervisor, Recreation Programs (Special Events), will coordinate municipal events and work with community partners, sponsors and event organizers, to facilitate and promote the delivery of events, ceremonies and celebrations held in the Kingston Community.

This position will facilitate special event delivery by performing a variety of duties and tasks such as planning, budgeting, researching, sponsorship, grant writing, marketing, media relations, volunteer coordination, evaluation and logístical support. The Assistant Supervisor will provide superior customer service and aid in the administrative work related to the operation of the Special Events Office.

KEY DUTIES & RESPONSIBILITIES

Assist in developing new events, and maintain, organize and manage existing municipal events.

Assist in promoting and marketing the City of Kingston as an event destination, as well as promoting the role of the Special Events Office as a resource for event organizers.

Contribute to the development of marketing plans and coordinate the creation and delivery of promotional materials with support of the City’s Communications department.

Plan, research and perform administrative duties.

Communicate at various levels, develop partnerships and provide special event support.

Collaborate in providing and reporting measurement and data collection to assess economic impact and support event and marketing strategies.

Research new trends, developments and pertinent legislation.

Facilitate and support community special events, liaise with community groups and facilitate new event requests.

Attend relevant networking, educational conferences, professional development opportunities and meetings.

Recruit and train volunteers for events and develop partnerships to support a volunteer database for special events.

Other duties as assigned.
Qualifications, Competencies
2 year diploma in event management or equivalent.

2 years’ experience with event planning and development, working with community groups, committee facilitation and grant writing.

Must meet the requirement of “Competent Person” as defined in the Occupational Health & Safety Act.
Skills, Abilities, Work Demands
Proficiency with Word, Excel, Outlook and social media.

Excellent interpersonal, communications, and public relations skills.

Ability to keep current with trends in event strategies and planning.

Ability to prioritize and be detail oriented.

Demonstrated working knowledge of event logistics to operate a safe and successful event.

Ability to establish partnerships with community agencies.

Strong initiative, customer service orientation and team building skills; volunteer management skills an asset.

Demonstrated proficiency in project management and sponsorship development with a flair for marketing and promotions.

Demonstrated working knowledge of measurement and data collection tools and techniques.

Organizational and time management skills to multi-task and meet deadlines with mínimal supervision.

Working knowledge of risk management practices, policies and procedures in a municipal setting.

Ability to work flexible hours and attend meetings/ events outside regular business hours.

Enthusiastic, self-starter with the ability to work independently.

Demonstrated knowledge regarding the Accessibility for Ontarians with Disability Act, Bill 118 (AODA, 2005) and the Human Rights Code (preferred).

Must possess and maintain a valid class ‘G’ driver’s license and ability to provide own transportation.

Must be able to obtain and maintain a satisfactory criminal reference check.
Closing Statement (Internal Career Opportunities)

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.