Payroll Assistant

**Payroll Assistant**:
Competition #

3508

Job Title

Payroll Assistant

Department

Payroll

Status

Permanent

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

Days

Bilingualism Required

N/A

Police Check Requirement

N/A

Site

Sudbury Outpatient Centre
- Non Union Non Management

Salary Information

$50,329.50 to $59,202.00/ annum

Application Closing Date

Posted Until Filled

**KEY FUNCTION**:
Provide administrative support to Payroll’s day-to-day activities for HSN.

**REPORTING**:
Under the general direction of the Supervisor, Payroll.

**DUTIES**:

- Provide administration functions of multiple payroll and remittance accounts in compliance with legislated policies and procedures.
- Perform data entry for retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plans.
- Perform data entry for annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits.
- Verify and help resolve problems in each payroll cycle and follow-up with employees, supervisors, managers, accountants, and payroll personnel.
- Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies.
- Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports.
- Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sunlife, CHUBB, United Way, WSIB, and unions).
- Process and input data exceptions, new hires, transfers, terminations, and changes.
- Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems.
- Perform data entry of Records of Employment (ROE’s).
- Perform data entry and audit of hospital parking charges and access.
- Issue letters of experience and employment as required.
- Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.
- Maintain payroll records and assist in the maintenance of personnel records.
- Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a one (1) year Diploma in a Business, Human Resources or Accounting field, from an accredited college.
- Working towards or current Certificate as a Payroll Compliance Practitioner (PCP) or a Certified Human Resources Professional (CHRP) is required.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of one (1) year experience working in a Payroll or Human Resources department within a health care environment.
- Experience working with both union and non-union payroll or human resources systems is required.
- Experience working with computerized payroll systems is required.
- Experience working with Meditech or a payroll Human Resources Information System (HRIS) is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated knowledge of payroll and human resources legislative requirements.
- Demonstrated excellent judgment and proven analytical skills.
- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
- Demonstrated discretion and maturity when handling confidential information.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Successful Criminal Record Judicial Matters Check is required.
- Proven ability to work independently and in a team environment.
- Demonstrated commitment to ongoing professional development.
- Demonstrated professionalism in dealing with confidential and sensitive issues.
- Demonstrated positive work record and excellent attendance record.
- Ability to mee