Administrative Assistant, Physician Health

1 week ago

Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

**_The following is a permanent part-time opportunity working 17.5 hours/week _**
**_(0.5 FTE)_**
**_._**

As the
**Administrative Assistant, Physician Health Monitoring**, you will work within a collaborative team environment and provide administrative assistance to ensure that the monitoring of physicians with health conditions is accurate and timely. Primary work duties will include preparing correspondence, scheduling meetings and assisting in the general administrative duties of the department. The Administrative Assistant will track and monitor workflow, perform follow up on files and maintain the database to support the processes within the program in a timely fashion.

**KEY RESPONSIBILITIES**
- Provide support to the Senior Medical Advisors (SMAs) including working directly with the SMA on specified files to prepare documents needed prior to meetings, review and post documents post meetings, and review and upload correspondence including any relevant tests and reports.
- Open and close files within the PHM Program, ensuring all necessary steps are followed within the process.
- Draft and prepare correspondence as required and proofread to ensure accuracy in spelling and grammar.
- Create and update information in applicable databases and ensure complete data entry. Review data for accuracy and ensure data integrity.
- Monitor correspondence and meetings assigned; maintain follow-up system to ensure that proper tracking occurs.
- Schedule appointments as required.
- Request information from various external sources such as treating physicians and other practitioners, practice monitors, assessing practitioners, and Lifemark/Canniff for those participating in biological monitoring.
- Provide backup and coverage to the PHM administrative team as required.
- Perform general administrative duties including travel and meeting arrangements, reconciliation of monthly credit cards summaries and preparation of expense forms.
- Project work as assigned.

**For additional role specifics, please see the position profile attachment located at the bottom of this posting.**

**QUALIFICATIONS**

**Education**:

- Advanced technical knowledge typically obtained through a 2-3 year post-secondary diploma or equivalent.

**Experience**:

- Requirement for 3 to 5 years of related experience.

**Skills**:

- Proficient with Office 365.
- Strong verbal and written communication skills.
- Strong organizational and customer service skills.
- Able to multi-task and organize competing priorities.

**SALARY**
The salary for this contract position is $56,417 annually and includes a benefit package.

As Alberta's medical regulator, CPSA is committed to protecting the health and safety of its team members and others from the COVID-19 virus. All team members working for CPSA must be fully vaccinated against COVID-19 and provide proof of full vaccination except where there is an exemption on protected grounds.
- CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada._

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