Operations Co-ordinator

**The Toronto Port Authority, doing business as PortsToronto, operates the Billy Bishop Toronto City**

**Airport, the Port of Toronto and the Outer Harbour Marina. We are proud to be partners in securing**

**Toronto’s economic prosperity and enhancing its beautiful waterfront for all to enjoy.**

If you’re looking for a great position and a chance to make an impact, PortsToronto has the following full-time,

challenging opportunity awaiting you:
**OPERATIONS CO-ORDINATOR
The Operations Coordinator is responsible for the coordination of daily activities in the Works Department by providing

efficient operational administration and support to management. This position also coordinates, schedules and budgets

Works Department activities along with assisting with administrative tasks, development of presentations, reports and

develops work plans and schedules.

**General activities and functions include, but are not limited to**:
**DUTIES & RESPONSIBILITIES**:
Respond to requests for inspections, maintenance and repairs placed by customers both internally and externally

Conduct routine follow up with customers, tenants, and other stakeholders surrounding maintenance

repairs/needs; on an ‘as needed’ basis, create customer invoices

Assist with quoting internal and external Works Department activities to stakeholders/clients

Ensure accuracy in proposed scope of work

Coordinate with legal team to prepare contracts and work with management to finalize

Schedule and coordinate inspections of assets

Maintain documentation of inspections

Prepare work and service orders and deploy maintenance staff and/or contractors; track/follow up and close orders

upon completion

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Maintain service, inspection and routine maintenance records, in the Maintenance Management system

Research and recommend potential vendors/suppliers for a wide variety of goods and services; analyze contracts

and agreements, interpret terms, conditions, and present analysis for review.

Determine procurement needs and requirements; ensure to analyze repair vs. replacement costs and arrange for

repair of items when required;
Process purchase requests by placing orders; reviews orders for quantity, specifications, delivery requirements

Assist with the monthly and annual inventory audits; assist with the disposal of surplus items and equipment

Assist in the maintenance of the SDS system

Assist with monthly utility analysis and invoicing of PortsToronto customers

Assist with project research, proofreading, sourcing, and ad-hoc project needs as requested

Support general office upkeep, file organization, and asset tracking

Record keeping / logging of equipment licensing and certification

Track and arrange employee training

Ensure all tracking systems are kept updated daily with notes and critical information

Ensure all response plans are kept updated

Organization of department town hall meetings

Implementation of uniform program

Other duties as assigned.

**SKILLS & QUALIFICATIONS**:
Post-secondary education with a Degree, Diploma or Certificate in Construction Management, Engineering or related

field or equivalent.

Experience in a support role in an operational, construction or engineering environment would be

considered an asset

Strong interpersonal skills, able to interact with all levels in a professional, positive manner, able to building

relationships and be a team player

Excellent communication skills both oral and written

Able to compose correspondence and prepare professional documentation, memos, reports, presentations,

spreadsheets

Highly organized, possessing a solid ability to manage projects, plan and follow up.

Very Reliable, resourceful self-starter, able to work independently and within a team environment

Able to handle work with a high degree of accuracy and attention to detail

Able to multi-task, manage and meet deadlines and adapt easily to change

Intermediate to advanced levels in Microsoft Office including Outlook, Projects, Excel, PowerPoint and Word

Possess a valid Ontario Class “G” Driver’s License

Bilingual in French is considered an asset

**SPECIAL CONDITIONS**

Criminal record check will be conducted on hire

Annual Driver’s License validity check, as applicable

Personal vehicle is required to drive to other Port locations

Flexibility to work extended hours or weekends, as the need arises

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**WORK LOCATION**: Works Department, 23 Unwin Ave, Toronto, ON M5A 1A1

In the Subject Line state**: OPERATIONS CO-ORDINATOR.**

We thank all applicants for their interest. However, only applicants selected for an interview will be contacted.

**PortsToronto is an equal opportunity employer**.
- To learn more about PortsToronto and the exciting work we are doing _

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