Office Coordinator and Adminstrator

4 days ago

Duncan, Canada Cowichan Brain Injury Society Full time

**Office Coordinator/Administrator for Non-Profit**

**Cowichan Brain Injury Society (CBIS)** has an opening for a full-time office coordinator and administrator. We are a small team building a relatively new charitable organization, and as such we require someone with good team skills as well as the ability to work on their own.

We are looking for a compassionate, open-minded and energetic addition to our team; someone who wants to be part of our growth and maturation as an agency. We offer education, rehabilitation and support for people living with the effects of acquired brain injury, so some understanding, knowledge and experience with that would be beneficial. Previous work and understanding of the non-profit world also an asset.

**Key Responsibilities**
- **Office Coordination**:

- First and main contact for clients, members and public
- Keeping office well-functioning, stocked and comfortable
- Program facilitation as needed
- **Administration/Bookkeeping**:

- Quick Books - payroll, invoices, bank reconciliation, budgets etc
- Record-keeping and database input
- Correspondence and reports
- Donation tax receipting
- Various HR tasks (ROEs, Criminal Record Checks)
- **Financial & Fundraising Support**:

- Funding proposals and donor reports
- Fundraising events and activities
- **Event & Meeting Coordination**:

- Coordination of meetings and CBIS events
- **Process Improvement**:

- Identify areas for improvement and implement new, efficient office processes

**Skills & Qualifications**
- **Organizational Skills**:

- Ability to manage multiple tasks, prioritize effectively, and meet deadlines
- **Technical Skills**:

- Proficiency with the Microsoft Office Suite and other cloud-based software
- Social media management
- **Communication Skills**:

- Comprehensive written and verbal communication skills
- **Problem-Solving**:

- Ability to identify problems, research solutions, and implement effective processes
- **Proactive & Adaptable**:

- A willingness to take ownership of work and adapt to unexpected situations

**Reports To**

Executive Director

**Anticipated Start Date**

Negotiable

**Hours**

30-35 per week, Monday to Friday, some paid weekend or
evening events

**Wage**

$27/hour, excellent paid holiday allowance, paid sick time. No benefit plan at this time.

Permanent full-time following successful completion of a three-month probation period.

Please send a cover letter with your resume, letting us know what interests you about joining our team

**Job Types**: Full-time, Permanent

Pay: $27.00 per hour

Expected hours: 30 - 35 per week

Work Location: In person

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