Office Coordinator and Adminstrator

6 days ago

Duncan, Canada Cowichan Brain Injury Society Full time

**Office Coordinator/Administrator for Non-Profit**

**Cowichan Brain Injury Society (CBIS)** has an opening for a full-time office coordinator and administrator. We are a small team building a relatively new charitable organization, and as such we require someone with good team skills as well as the ability to work on their own.

We are looking for a compassionate, open-minded and energetic addition to our team; someone who wants to be part of our growth and maturation as an agency. We offer education, rehabilitation and support for people living with the effects of acquired brain injury, so some understanding, knowledge and experience with that would be beneficial. Previous work and understanding of the non-profit world also an asset.

**Key Responsibilities**
- **Office Coordination**:

- First and main contact for clients, members and public
- Keeping office well-functioning, stocked and comfortable
- Program facilitation as needed
- **Administration/Bookkeeping**:

- Quick Books - payroll, invoices, bank reconciliation, budgets etc
- Record-keeping and database input
- Correspondence and reports
- Donation tax receipting
- Various HR tasks (ROEs, Criminal Record Checks)
- **Financial & Fundraising Support**:

- Funding proposals and donor reports
- Fundraising events and activities
- **Event & Meeting Coordination**:

- Coordination of meetings and CBIS events
- **Process Improvement**:

- Identify areas for improvement and implement new, efficient office processes

**Skills & Qualifications**
- **Organizational Skills**:

- Ability to manage multiple tasks, prioritize effectively, and meet deadlines
- **Technical Skills**:

- Proficiency with the Microsoft Office Suite and other cloud-based software
- Social media management
- **Communication Skills**:

- Comprehensive written and verbal communication skills
- **Problem-Solving**:

- Ability to identify problems, research solutions, and implement effective processes
- **Proactive & Adaptable**:

- A willingness to take ownership of work and adapt to unexpected situations

**Reports To**

Executive Director

**Anticipated Start Date**

Negotiable

**Hours**

30-35 per week, Monday to Friday, some paid weekend or
evening events

**Wage**

$27/hour, excellent paid holiday allowance, paid sick time. No benefit plan at this time.

Permanent full-time following successful completion of a three-month probation period.

Please send a cover letter with your resume, letting us know what interests you about joining our team

**Job Types**: Full-time, Permanent

Pay: $27.00 per hour

Expected hours: 30 - 35 per week

Work Location: In person

  • Coordinator, Project Office

    2 weeks ago

    Duncan, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Retail Sales Associate

    13 hours ago

    Duncan, Canada Monk Office Full time

    **This position has potential to grow to full-time** **Saturday availability is required** - Does a new pen get your ink flowing?_ - Does a fresh notebook bring you joy?_ The focus of this role is to greet and engage customers in a friendly and professional manner and to provide expert knowledge of Monk products and services enabling the customer to make...

  • Project Coordinator

    2 weeks ago

    Duncan, Canada Millstone Heating & Sheet Metal LTD. Full time

    We are a fast growing, medium sized commercial sheet metal contractor looking for a project coordinator for full time/permanent employment to help manage multiple projects on Vancouver Island. This dynamic position will have many responsibilities, some of which are as follows: - Assist the project manager with daily operations. - Issue & Track purchase...

  • Project Coordinator

    1 week ago

    Duncan, British Columbia, Canada Millstone Heating & Sheet Metal LTD. Full time

    We are a fast growing, medium sized commercial sheet metal contractor looking for an HVAC Project Coordinator to join our team. The Project Coordinator will provide support for the Project Management Team through administrative processes and resource coordination in commercial construction environments on Vancouver Island.In this role, a thorough...

  • Office Administrator

    2 weeks ago

    Duncan, Canada Trotter & Morton Group of Companies Full time

    Fred Welsh Ltd. team in conjunction with Trotter & Morton Ltd. (FWL-TM) is looking for a motivated individual to join our team full time in Duncan, British Columbia. The Office Administrator will work on the Cowichan Hospital Redevelopment project site. **Roles and Responsibilities** - Responsible for answering phones and coordination of couriers -...

  • Technical Coordinator

    2 weeks ago

    Duncan, Canada Cowichan Tribes Full time

    **Cowichan Tribes** **Technical **Coordinator**: **Reference No. PW-ADM-TC-0924** **PURPOSE**:Reporting to the Director of Public Works, this position will provide assistance and support of the planning, design, tendering, construction supervision, commissioning and warranty of assigned projects and acquisitions. This is a full-time permanent position...

  • Equestrian Office Administrative Assistant

    6 days ago

    Duncan, Canada Queen Margaret's School Full time

    Staff interested in joining the Queen Margaret's School community must embrace the ethos of independent school education, develop positive relationships with all community members, and contribute to a collaborative learning community. Staff and Faculty are expected to support the school's extensive co-curricular program. - All applicants for this position...

  • Bookkeeper/office Manager

    6 days ago

    Duncan, Canada Accurate Air Full time

    **Overview** **Duties** - Manage day-to-day office operations, ensuring efficiency and productivity. - Oversee budgeting processes, including account analysis and account reconciliation. - Maintain accurate financial records using accounting software such as Sage or QuickBooks. - Process payroll and ensure compliance with relevant regulations. - Assist in...

  • Deputy Chief, Training Officer

    2 weeks ago

    Duncan, Canada Municipality of North Cowichan Full time

    **Deputy Chief, Training Officer**: The Municipality of North Cowichan (population 31,990) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End are home to a multitude of artistic, cultural and outdoor recreational activities. The...

  • Deputy Chief, Training Officer

    2 weeks ago

    Duncan, Canada Municipality of North Cowichan Full time

    The Municipality of North Cowichan (population 31,990) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End are home to a multitude of artistic, cultural and outdoor recreational activities. The Municipality provides a stable and varied work...