Clerk B

Under the general supervision of the Clerk C - Finance and as a member of the Finance and Administrative Services clerical team, the Clerk B - Finance provides support to the various divisions/branches within the Department in the processing of all types of financial transactions which may include a variety of responsibilities relating to cash and accounts receivable; purchasing and accounts payable; review and process administrative activities such as Car Allowance, Purchasing Card, Petty Cash, Eco Passes, Travel, Standing Order Contracts, Year-End Inventory and Land & Cell Phone usage review.

**As the** **_Clerk B - Finance,_**you will**:

- Provide support services to Departmental staff, Corporate Finance Department, and external customers including but not limited to invoicing, monthly statements, calculation of fees, and adjustment to customer accounts.
- Maintain cash floats and research, run reports and resolve errors through PeopleSoft, ActiveNet Registration System, Account Edge and use these reports to reconcile cash accounts for all Departmental sites.
- Process payments for deposit including payments made via phone and funds requiring deposit from other Divisions.
- Research and resolve errors or discrepancies in processing of Accounts Payable transactions as required by Corporate Finance, Accounts Payable Branch and Treasury.
- Perform data entry of all journal entries for the Department.
- Assist in the coordination of year-end inventory counts for the Department.
- Establish, organize and maintain paper and electronic filing system.
- File and archive documentation including maintenance of divisional records management system.
- Track and enter daily timekeeping for the division.
- Cross train with other clerical staff to assist with vacation coverage, year-end, and other peak periods.
- Open, sort, distribute, and file divisional mail.
- Perform functions for the Department including but not limited to Car Allowance, Petty Cash, Eco Passes [EDS], Travel, Purchasing card, Land & Cell Phone usage review and cash report consolidation.
- Process purchase orders for the Division and provide assistance to Departmental buyers.
- Perform photocopying and fax for division.
- Perform other duties consistent with the classification, as required or assigned.

**Your education and qualifications include**:

- High school graduation supplemented with training in business and office procedures including basic accounting and/or purchasing and/or accounts payable/receivable or the equivalent of training and experience.
- Knowledge of PeopleSoft Finance (Accounts Payable, Purchasing and General Ledger modules).
- Ability to communicate effectively both verbally and in writing.
- Demonstrated proficiency (basic level) in the use of software, including Microsoft Excel and Outlook.
- Demonstrated ability to type accurately at 40 w.p.m. net.
- Demonstrated ability to plan, set priorities, meet deadlines, organize work, solve problems creatively, and work in a team environment.
- High degree of accuracy and attention to detail is essential as well as the ability to perform simple mathematical calculations.
- Demonstrated ability to deal with confidential matters discretely, including adhering to PCI Compliance.
- Demonstrated ability to organize and undertake assigned responsibilities and special projects with mínimal supervision and direction.
- Demonstrated aptitude for office work as well as the ability to work cooperatively within an office setting as well as work with personnel from other divisions, departments, and outside vendors, contractors, and customers.
- Demonstrated ability to maintain accurate and orderly records and filing system.
- Ability to work under stressful conditions due to time pressures and high volume of work and to meet often conflicting deadlines.
- Ability and flexibility to develop new skills and perform new duties.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

**CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG**:

- Citizen & Customer Focus
- Respecting Diversity
- Ethics and Values
- Integrity and Trust
- Results Oriented