Program & Administrative Coordinator

2 weeks ago

Victoria, Canada Restorative Justice Victoria Full time

**Title**: Program & Administrative Coordinator

**Reports to**: Executive Director

**Hours**: 20-25hrs/week (3 days a week)

**Rate of pay**: $28/hour

**This job posting closes at 11:59 pm on October 12th 2025**

**Duties and Responsibilities**

Volunteer Management
- With support of the Executive Director, oversee recruitment, intake, selection and ongoing supervision and support of volunteers
- Coordinate advanced trainings and volunteer appreciation events
- Assess and address the needs of volunteers serving the organization
- Support the Executive Director with volunteer training
- Create systems to help support Volunteers

Program Administration
- Conduct general office administration duties as required
- Conduct event planning, such as the AGM, fundraisers, etc.
- Assist with grant seeking, writing, and reporting
- Support the Executive Director in liaising with referring agencies and community partners
- Maintain the mail distribution lists and send out regular communications to volunteers and the public
- Manage society membership
- Manage and contribute content to RJV’s social media (Facebook, IG, website)
- Organize and maintain filing system
- Oversee all marketing efforts, including updating the brochure, business cards, posters, etc.
- Prepare and present a report at the Society’s AGM
- Creating resource guides for clients and developing referral procedures
- Additional activities and hours may be added, depending on grants and other funding sources. _

**Required Qualifications**
- 1 - 3 years administrative experience and some post-secondary education, or an equivalent combination of skills and experience
- Excellent interpersonal and conflict resolution skills
- Experience working with clients in a non-profit or social services setting (volunteer or paid)
- Ability to manage time effectively and prioritize tasks
- Demonstrated ability to deal tactfully with sensitive issues and maintain confidentiality
- Extensive experience with the Microsoft Office suite of programs
- Experience working with databases
- Excellent writing skills
- Willingness to get a Vulnerable Records Check
- Available to work flexible hours including evenings and weekends

**Desirable Qualifications and Licenses**
- Experience with restorative justice
- Experience with offering client services
- Experience managing grants
- Experience in project coordination
- Knowledge and/or experience in working with government funding agencies and/or the criminal legal system
- Experience managing volunteers

**Breakdown of Activities**
- Volunteer support and management: 20%
- Program coordination: 20%
- Administrative responsibilities: 60%

**APPLICATIONS WILL NOT BE ACCEPTED WITHOUT A COVER LETTER**

**Job Type**: Part-time

Pay: $28.00 per hour

Expected hours: 20 - 25 per week

Application question(s):

- Have you submitted a cover letter? Applications will not be accepted without a cover letter.

**Location**:

- Victoria, BC V8R 4W9 (required)

Work Location: Hybrid remote in Victoria, BC V8R 4W9

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