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Project Invoice Coordinator/accounts Payable
3 weeks ago
Job Description
AltaGas - Project Invoice Coordinator/Accounts Payable (12-18 Month Term)
Join us as a Project Invoice Coordinator and be at the heart of our REEF project You'll oversee and manage the vendor and contractor invoicing process, ensuring all invoices are accurately recorded, processed, and paid according to project budgets, vendor contracts, and company policies. Collaborate with Project Managers, Project Controls, Supply Chain, Vendors, and Finance teams to guarantee timely payments and efficient financial reporting. This role is crucial in driving the financial success and seamless execution of the project. Be a key player in our dynamic team and make a significant impact
You Will:
- Review, verify, and process project-related invoices, ensuring accuracy and timely payment in line with contractual terms and company policies- Support strong vendor relationships, addressing invoice discrepancies, payment terms, and inquiries, and communicating payment status- Coordinate approval and timely processing of vendor payments, ensuring compliance with contracts and financial protocols- Track project expenses, assist in budget alignment, and reconcile accounts, providing regular expenditure updates- Maintain organized records of invoices, payments, and related documents for auditing and compliance purposes- Reconcile accounts payable reports, generate regular financial reports, and highlight discrepancies or outstanding balances- Investigate and resolve invoice and payment discrepancies, working with Supply Chain and vendors- Ensure compliance with policies and legal requirements, and continuously improve accounts payable processes to enhance efficiency
You Have:
- Minimum of 2 years in accounts payable, project finance, or related roles, preferably in a project-based or construction environment- Strong understanding of project budgeting, vendor contracts, and financial processes. Familiarity with accounting software (e.g., JDE, QuickBooks, SAP, Oracle) and project management tools (e.g., PIMS, Procore, Viewpoint)- Proficient in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP, etc.)- Strong attention to detail with the ability to identify discrepancies and ensure accuracy in financial records- Strong organizational and time management skills to handle multiple tasks and deadlines- Effective communication skills for interacting with vendors, project teams, and internal stakeholders. Ability to work independently and as part of a collaborative team- Analytical mindset and ability to resolve discrepancies or payment issues- High level of integrity, with the ability to maintain confidentiality and handle sensitive financial data
For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.
- For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending upon the specifics of the role.
