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Administrative Assistant

2 weeks ago

Ottawa, Canada Pomerleau Full time

**We are Pomerleau. And you could be too.**

At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.

To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.

**The Opportunity**

Administrative professionals are the pulse of every office. Join our collaborative project team to participate in the estimating process from start to finish and help win projects With a focus on supporting the preconstruction team, you will push for results through providing exceptional administrative support.

As an Administrative Assistant - Preconstruction, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. Under the supervision of the Preconstruction Manager, you will put your skills to work and provide day-to-day administrative support to ensure tenders are completed in a timely and efficient manner. The pace and path you choose to grow is your choice - but let us help you get there. As a key member of our team, we will **rethink construction together**, **from idea to completion**. **Everywhere**. **All the time**. **Period**.

**What YOU Will Do**
- Support the preconstruction team with administrative duties including job closing
- Order, review, file and distribute project drawings, specifications and addenda as required
- Manage the RFI process and follow-up with clients as needed
- Effectively use CMiC & Salesforce to generate & update opportunities, accounts, and various reports
- Create corporate user accounts and manage & maintain trade partners on subcontractor database
- Perform general administrative duties as required (ex. Booking travel arrangements, meeting rooms, prepare expense reports, order supplies, etc.)

**What YOU Will Bring**
- 2+ years of administrative experience in a similar role
- Post-secondary education in Office or Business Administration, or a combination of education and industry experience
- Proven organizational skills and a meticulous attention to detail
- Experience with construction, estimating and/or knowledge of contracts is preferred
- Ability to work in a fast-paced, dynamic environment using strong multitasking and prioritization skills
- Solid written and verbal communication skills in English and French
- Ability to build and maintain excellent rapport with team and trade partners
- Proficiency in Microsoft Office Suite and ability to learn new software programs

**Why Choose Pomerleau**
- Competitive salary
- 4 weeks’ vacation
- Group insurance (including a health spending account)
- Group RRSP
- Employer paid monthly public transit pass
- Fitness Membership or Activity Reimbursement
- Employee assistance program
- Exciting training opportunities
- Dynamic culture
- Exciting career opportunities
- Summer hours all year long
- Access to telemedicine platform Dialogue for free
- New work from home policy

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.