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Payroll Specialist
3 weeks ago
The Payroll Specialist supports the business objectives and purpose of the Company by providing accurate and timely payroll processing and reporting for all campuses and the campus support centre. This position will perform as a part of the functionality of the Payroll team.
**Responsibilities**:
The Payroll Specialist will at various times be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the Company:
- Processing multi-provincial payroll for approximately 1900-2000 employees including both hourly and salaried employees
- Process and complete final payroll.
- Run final timecard report to ensure that all data has been approved.
- Regularly processing payroll data entries like vacation payouts, salary changes, retroactive adjustments, commission and bonus payouts, verifying and inputting taxable benefits, setting up garnishments and other deductions.
- Entering all rehires and QC new employees into the Workforce Now (ADP) system.
- Processing web ROE’s and updating the YTD adjustment accordingly.
- Importing data from time and attendance, reviewing register for accuracy, and troubleshooting errors.
- Ensure the accuracy of preliminary payroll register before submission and any other payroll reports.
- Preparing required reports for accounting for all entities like estimated payroll cost and final funding report in a timely manner.
- Cross reference detailed report to make sure it matches the figures in the registry in order to avoid any discrepancy.
- Transaction proof report before committing payroll to make all roe’s are produced without error.
- Running various, statutory reports to make sure eligible employees of respective province and are paid for their statutory holiday hours as per the ESA.
- Handle employee’s garnishment claims.
- Manage and coordinate all payroll information. This includes planning, administering and evaluating payroll systems and ensuring accuracy of all payroll records.
- Keep up to date on latest government rules and regulations on payroll source deductions and remittances, taxable benefits, workers compensation and employment standards related to compensation.
- Provide leadership, direction, coaching and support to payroll assistants.
- Collaborating with campus directors and resolving technical issues regarding employee’s profile in ADP.
- Filling reimbursement claims with CNESST.
- Respond to government and insurance documents, e.g. CNESST, Service Canada, ICBC
- Ensure timely reporting of all payroll withholding like submitting quarterly WCB and EHT
- Contacting ADP for any technical issues or errors, setting up new earning codes, updating of WCB premium rates for all entities, etc.
- Prepare year-end requirements including T4, T4A and other tax forms.
- Reconciliation of statutory withholding, WCB and EHT.
- Send out regional reports to all regional directors for their final approval on time entries and if any change is required making those.
- Open new payroll cycle for all entities and making sure time data is pushed to next pay period.
**Qualifications**
To be successful in the Payroll Specialist position, an individual must be committed to developing, maintaining and demonstrating the following:
**Education and Experience**:
- Completion of payroll-specific training courses, working towards Certified Payroll Manager (CPM) designation preferred
- 2 years of full-cycle payroll experience
- Previous experience in the area of benefits administration will be considered an asset
- Experience with Workforce Now (ADP) preferred
**Skills and Abilities**:
- Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals
- Ability to act with tact, good judgment, and discretion; and the ability to maintain the confidentiality of files, personal information, and other matters, as appropriate.
- Ability to complete work in a timely manner with accuracy and attention to detail
- Ability to work under pressure and maintain a calm focus during hectic periods
