Executive Assistant

7 days ago

Thornhill, Canada Costone Real Estate Inc. Full time

Financial planning and services

**Asset languages**:

- Mandarin
- Chinese

**Work setting**:

- Work in employer's/client's home
- Various locations
- Willing to relocate
- Relocation costs not covered by employer
- Business
- Business sector

**Tasks**:

- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Prepare and format page presentation
- Perform personal and business errands for employers
- Maintain accurate records
- Perform general office duties
- Advertise and/or promote products, sales or services
- Record and prepare minutes of meetings, seminars and conferences
- Work with the marketing department to understand and communicate marketing messages to the field

**Type of materials**:

- Foreign language materials

**Computer and technology knowledge**:

- Simply Accounting
- MS PowerPoint
- MS Access
- MS Excel
- MS Outlook
- MS Word
- Social Media

**Area of work experience**:

- Real estate

**Sales experience**:

- Media advertising

**Transportation/travel information**:

- Valid driver's licence
- Own vehicle

**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Overtime required

**Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Proactive

**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?

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