Office Administrator

We have an exciting opportunity for a full time Office Administrator to manage the administrative functions of the Vancouver office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal clients.

Join a collaborative team that’s working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.

**Detailed Description**:

- Provide administrative support and assistance to all staff on a variety of office functions, including the front desk (greeting vendors, guests, and staff). This will include setting up meetings (both individual and office-wide), speaking engagements (workshops/conferences), and scheduling calls. In addition this position will lead and support office events, i.e., company summer picnic, virtual coffee chats, office lunches, and other employee events throughout the year to engage the office.
- Problem solving/troubleshooting. Informs managers of important information, decisions, and deadlines throughout the day and anticipates and manages related necessary organizational adjustments, preparing managers to successfully plan and execute their daily tasks and work. Oversee facility maintenance needs and coordination of the day to day activities of an office (mail, courier, copier maintenance, office supply management).
- Collaborate closely with the Local Leader and West Business Unit Administrative Leader to maintain the organizational health of the office. This will include developing staff meeting materials and identifying creative activities to engage staff and ensure high office morale along with supporting local efforts around Diversity and Inclusion.
- Correspondence/Client Deliverables. Coordinates and assists with the preparation of letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive documents.
- Work with supervisors and office personnel to onboard office new hires.
- Health and Safety. Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire drills, employee ergonomic assistance, and annual earthquake drill, and other health and safety related items.

**Desired Skills and Experience**:

- Minimum 3 years of experience providing administrative functions and duties.
- Detail-oriented individual with strong organizational skills and ability to follow directions.
- Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
- Collaborative, team oriented with the ability to multi-task and prioritize workload.
- Excellent written communication skills. Editing or writing experience a plus; but not a requirement.
- Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
- Valid driver’s license and good driving record.

**Benefits and Other Compensation**: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

**About Brown and Caldwell**

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply.