Office Administrator

Job DescriptionThis role is on site, 5 days a week.Company Description RedMane Canada is an application software consulting and systems integration company in Vancouver.  We deliver software solutions for our clients throughout the Canada and the United States by means of building new applications, implementing cloud and packaged systems, and/or modernizing legacy systems. In particular, we are focused to helping Indigenous communities across Canada use technology to transform how they support their most vulnerable citizens. RedMane has earned an exemplary service reputation.  Our primary objective is to ensure the solutions we design and implement meet or exceed the needs of our clients for their mission critical systems. We are a problem-solving company.  Technology is just our tool.The RoleRedMane has a full-time opportunity for an Office Administrator as we continue to grow our Vancouver based Canadian practice. We are looking for an Office Administrator to join our team and provide essential support across a wide range of office management and administrative tasks. This role is perfect for someone who thrives in a fast-paced environment, enjoys being the go-to person, and loves working with a dynamic team. Skills & Role RequirementsThe Office Administrator will:Provide day-to-day administrative support to ensure the smooth operation of the office, including managing office supplies, equipment, and inventory. Serve as the main point of contact for internal and external communications, responding to queries and redirecting them as necessary.Plan and coordinate office events, conferences, and meetings, including managing logistics, scheduling, and vendor relations.Assist in onboarding new hires, including managing office access, coordinating workspace setup, and facilitating orientation.Maintain a welcoming and organized office environment, ensuring high levels of cleanliness, safety, and efficiency.Collaborate with different teams to support cross-departmental needs and foster a positive office culture.Manage various administrative projects, such as document preparation, filing systems, and basic data entry.Handle basic accounting tasks, including processing invoices, tracking expenses, and assisting with budget management.Liaise with building management and external vendors for maintenance, repairs, and office enhancements.Coordinate internal learning and development sessions, helping staff access training opportunities and track progress.Provide basic IT support and troubleshooting in coordination with the IT department as needed.What We’re Looking For:Proven experience in office administration or related roles.Strong organizational and multitasking abilities, with an eye for detail.Friendly and approachable demeanor with excellent interpersonal skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.Ability to handle confidential information with discretion.A proactive problem-solver who can think on their feet and take initiative.Required QualificationsAll professionals at RedMane are expected to possess these skills:A strong ethical foundation, capable of thriving in an environment and culture where honesty, integrity, and accountability are core values.A collaborative spirit, a team orientation, and a willingness and desire to contribute to the success of others.Knowledge of appropriate software including: Microsoft Office Suite, Adobe Acrobat and SharePoint Administration.We Offer YouRedMane has an environment that offers challenging and interesting work. A place where you can have fun and express your talent and creativity. You will be working side by side with like-minded peers in a non-bureaucratic environment where sharing knowledge is the norm. Everyone at RedMane shares a passion for making a real difference for individuals, communities, and the world.  Additionally, we believe you should have fun and enjoy growing your career; we provide the supportive and empowering environment to make it happen. RedMane is very proud to offer employees professional and personal perks that include:A flexible work environment that includes hybridized locations and schedules with frequently catered lunches in the office. Market based compensation with a full range of benefits including medical, dental, vision, RRSP, short and long-term disability insurance, etc.A culture that promotes and fosters career growth through professional training and mentoring.An employee wellness program that includes free access to professional fitness coaches, structured dietary/nutrition plans, and events that range from 5k's to triathlons.Opportunities to give back to the community through our RedMane Community Impact Team which organizes events like Feed My Starving Children, Toy Drives, and other charitable activities.