Office Agent Class Ii

**INTERNAL AND EXTERNAL POSTING**

**Priority shall be given to qualified Cree beneficiaries**

**OPEN POSITION**

OFFICE AGENT, CLASS II

**LOCATION OF WORK**

CHISASIBI - EDUCATION SERVICES

**NATURE OF WORK**

This position consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

**CHARACTERISTIC FUNCTIONS**

Compiles data, performs simple calculations and prepares reports.

Fills out forms, cards, purchase orders, form letters, notices or any other simple document of the same nature and forwards them, as required.

Takes and transfers telephone calls; receives and forwards messages and faxes; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors. Drafts notes concerning telephone calls. Records answering-machine messages.

Files documents, books and cards; he or she repairs damaged books; carries out the loan of audio-visual documents, equipment and books; if necessary, collects fines.

May be required to enter texts and various data into a computer from manuscripts or other sources; verifies the accuracy of the data or any other data contained on a list or document.

May be required to carry out supervision in premises where aptitude tests are being administered.
May be required to receive, stamp, sort and file mail and ensures its distribution.

If need be, may photocopy documents.

Uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; uses electronic mail. May be required to help, on occasion, colleagues with the common software and programs used.

May be required to train new class II office agents.

Performs any other related duty, as required.

**REQUIRED QUALIFICATIONS**

Hold a Diploma of Vocational Studies in an appropriate specialty for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority;
Fluency in English is required;
Ability to speak Cree and/or French is an asset;
Knowledge of Microsoft Office (Word, Excel, Access, PowerPoint) is an asset.

**SALARY AND WORKING CONDITIONS**

Regular full-time position.

35 hours/week.

**BEGINNING OF EMPLOYMENT**

As soon as possible.