Junior Site Administrator

1 week ago

Greater Sudbury, Canada Civiltek Limited Full time

Civiltek Limited’s uniquely qualified team can provide a range of services because of our experience and our relationship with our sister companies, TrioTek Limited (pumps, valves, expansion joints and accessories) and Quatro Industries Limited (specialty mining supply equipment and services). Our team is focused on achieving client goals, with safety and quality-service delivery front of mind every step of the way.

Civiltek Limited is proud to be partnering with the _Northern Ontario Heritage Fund Corporation_ (NOHFC to provide this opportunity to a motivated and enthusiastic individual looking to pursue a career in the mining and industrial industries.

**PURPOSE AND SCOPE OF THE POSITION**

As a Junior Site Administrator in our facility, you are motivated and energetic and work well in a team environment. You have strong versatility and the ability to provide a full range of administrative and document control duties while working according to company policies and procedures while adhering to all safety standards put in place by Civiltek Limited and client.

**SPECIFIC DUTIES AND RESPONSIBILITIES**
- Complete daily timesheet tracking for the project, and submit corporate Payroll for processing.
- Assist Superintendents in completing Material order requests and obtaining client approvals.
- Set up and maintain project documentation.
- Establishes and maintains updated project records for accounting and safety documents.
- Proactively organizes project processes, documents, drawing updates, and changes.
- Scans, files, and uploads documents
- Performs clerical duties and utilizes systems to input and to generate data to support departments.
- Correspondences with internal and external parties and clients
- Perform other tasks as required.

**QUALIFICATIONS, SKILLS, AND KNOWLEDGE**
- A college diploma in a relevant field is considered an asset.
- Have not previously participated in an NOHFC-funded apprenticeship or internship.
- Excellent critical thinking and problem-solving skills
- Demonstrates good organizational and interpersonal skills.
- Successful or working towards completion of relevant apprenticeship program or education is required.
- High School Diploma (OSSD) or equivalency
- A valid driver’s license.
- **Must** be able to comprehend written and verbal instructions as required to perform their duties in a safe and efficient manner.
- Are at least 18 years of age.
- Reside in and are legally entitled to work in Canada.
- Intermediate level knowledge of Microsoft Office suite and QuickBooks

**PHYSICAL REQUIREMENTS**
- Ability to work in all working conditions and weather conditions (in acceptance of safe work conditions)
- ability to work all shifts, including nights and weekends (flexible hours)
- Ability to work rotational work.
- Prolonged periods of sitting, standing, or kneeling
- Ability to travel when and if required.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $18.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Retention bonus

Ability to commute/relocate:

- Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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