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Contracts Administrator

3 weeks ago

Sidney, Canada Victoria Airport Authority Full time

**Victoria Airport Authority**:
**Contracts Administrator**:
**Competition No. #2024-10**
**Starting Hourly Rate: $42.73 (after completion of 6-month probation: $44.98)**
**Classification Band 6**
- Victoria International Airport (YYJ) is the 11th busiest airport in Canada and is located on the homelands of the W̱SÁNEĆ People whose historical relationship to the land continues to this day. YYJ has been rated one of the top ten most-loved airports in the world by CNN Travel and has been named one of BC’s Top Employers annually since 2020. Winner of the best regional airport in North America award by Airports Council International in 2012, 2014 and 2020, YYJ provides a safe, secure, sustainable, and efficient airport that creates prosperity for our region by connecting Greater Victoria with the world. Victoria Airport Authority has managed the operations at YYJ on behalf of the surrounding communities since April 1, 1997._

**Career Opportunity**:
The Contracts Administrator is responsible for providing excellence in leadership and contributing to the VAA’s mission, vision and values in all aspects of the administration of airport contracts. The Contracts Administrator is accountable for ensuring the efficient and effective administration of a variety of revenue and expense contracts; the timely and accurate dissemination of contract information to stakeholders and contributing to the development and implementation of best contract management practices throughout the full contract life-cycle. This role ensures that contracts are administered in accordance with Victoria Airport Authority’s policies and procedures, and Ground Lease with Transport Canada.

The Contracts Administrator is a Union position that normally works a 37.5-hour work week during regular administration office hours. Tasks are prioritized and assigned by the Senior Contracts Administrator. This position is eligible to participate in our comprehensive compensation and benefits package, which includes a defined benefit pension plan (BC Municipal Pension Plan).

**Requirements**:

- A university degree in business administration, legal administration, or equivalent discipline; and five years of recent, related experience in the past six years*; OR
- A college diploma in business administration, legal administration, or equivalent discipline; and eight years of recent, related experience in the past ten years*.
- _Recent, related experience includes:_
- Contract administration through the full contract life cycle, from file opening to archiving.
- Reviewing and drafting complex contracts, ensuring any applicable regulatory requirements and/or internal policies are adhered to.
- Demonstrated progressive contract management experience in an environment of similar scope.
- Contributing to procurement, request for proposal, and/or tendering processes, from drafting to award.
- Experience with conveyancing and land title matters, and BC Online, is an asset.

**Knowledge of**:

- Contract law and Common Law applicable to commercial leases and licences.
- Contract management best practices throughout contract life cycle.
- Contract drafting and proofreading.
- Procurement and tendering practices and procedures.

**Skills and Abilities**:

- Excellent interpersonal skills and the ability to develop and maintain effective working relationships.
- Ability to be tactful, discrete, and exercise excellent judgment; be positive and result oriented.
- Excellent oral and written English communication skills; demonstrated ability to interpret and translate complex language in contracts, legislation, policies and procedures; to write clear, precise contract language; and identify opportunities to improve upon and update boilerplate language.
- Be extremely accurate, analytical and detail oriented; use logic and critical thinking to solve problems, and assess and mitigate risk in negotiating contract revisions
- Ability to create and edit legal documents and reports using software packages; timely and accurate data-entry; and an aptitude and willingness to learn new technology.
- Ability to be curious; research and obtain information; manage and adapt to change; bring innovation to current process and show a continuous improvement mindset.
- Ability to build trust; to demonstrate initiative and work independently within the scope of the role; and be an enthusiastic, reliable, and collaborative team member.

**Required Security Clearance**
- Within six (6) months of hire the Contracts Administrator must obtain and maintain the appropriate level of Airport Security Clearance (RAIC)**

VAA is part of the federally regulated air transportation sector and employees must abide by any potential future federally mandated health measures (e.g. COVID-19 vaccination/booster shots).

An eligibility list to fill future vacancies may be created.

Please refer to the full list of Requirements and Duties as found in the job description on **VAA’s website.**

**VAA Valu