Bookkeeper/officer Administration

Who we are:
We are a boutique full-service accounting firm in Caledon, Ontario. We specialize in the healthcare industry and have been trusted business advisors for over 20 years. Everyone here is a part of BA's diverse community of professionals that are dedicated to serve our client base and have a passion to succeed.

We are seeking a detail-oriented and organized Bookkeeper/Office Administrator to join our firm.

This role involves managing office supplies, equipment, and facilities, coordinating logistics for client services, and maintaining a professional and efficient work environment.

This position requires strong communication skills and the ability to work collaboratively with other departments, ensuring that operations run smoothly and efficiently.
- Knowledge of generally accepted accounting practices
- Tech-Savvy, hands-on independently, willing to learn new programs and software
- Ability to perform several tasks concurrently with ease and professionalism
- Excellent written & oral communication skills
- Effective computer skills (MS Word, Excel and Access)
- Experience in QuickBooks Desktop/Online,
- Other softwares that are considered an asset are Hubdoc and Wagepoint

**Duties**
- Serving as a point of contact for clients and internal personnel, providing a positive and professional first impression.
- Knowledge of full-cycle accounting operations, including accounts payable and receivable.
- Prioritizing tasks, managing deadlines, and coordinating workflows effectively, especially during peak periods.
- Organizing and maintaining both physical and digital files, ensuring accessibility and compliance.
- Manage end-to-end client onboarding, including entering new clients into the system and setting up jobs in accordance with the terms outlined in the engagement letters.
- Assisting with tasks like data entry, document preparation, and ensuring compliance with firm policies and standards.
- Bank and credit card reconciliations
- Balances general ledger by preparing a trial balance; reconciling entries
- Government filings, GST/HST and Payroll remittances
- Personal tax return filing experience is a great asset
- Handle phone systems effectively, demonstrating excellent phone etiquette when communicating with clients and vendors.
- File important documents systematically to ensure easy retrieval of information.
- Ensuring the smooth day-to-day operations of the office and maintaining a professional environment.

**Qualifications**
- Proven experience in an accounting or finance role is preferred.
- Proficiency in QuickBooks or similar accounting software is essential.
- Strong communication skills, both verbal and written, are required for effective collaboration across departments.
- Experience with payroll processing and understanding of human resources functions is a plus.
- Ability to supervise staff while fostering a positive work environment.
- Excellent phone etiquette and customer service skills when interacting with clients.
- Strong organizational skills with attention to detail for maintaining accurate records.
- Familiarity with clerical tasks, including filing and document management.

Experience: minimum 2 years of working experience as a bookkeeper. Canadian Public Accounting firm experience is preferred.

Requirements: A car to drive to on-site work

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

**Education**:

- Bachelor's Degree (required)

**Experience**:

- QuickBooks: 2 years (required)
- Bookkeeping: 2 years (required)

**Language**:

- English (preferred)

Work Location: In person