Manager of Recruitment Administration

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better, more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

This position will oversee the administrative functions of the recruitment process, ensuring compliance, process efficiency, and support for recruitment teams across multiple job families. The focus of this position is enabling the ‘Coordinator’ team

**Duties**:

- Ensure operational efficiency in recruitment processes
- Review and optimize existing recruitment workflows to reduce bottlenecks.
- Standardize procedures across recruitment teams for consistency.
- Implement automated solutions to streamline administrative tasks.
- Conduct performance reviews for administrative staff, providing feedback and growth opportunities.
- Develop training programs to upskill staff in new recruitment technologies.
- Create a clear communication and feedback loop within the team.
- Set measurable objectives and track team performance against these goals.
- Lead and inspire a high-performing team of recruitment coordinators, fostering a culture of excellence and continuous improvement.
- Generate monthly reports on key recruitment metrics (e.g., time-to-fill, cost-per-hire)
- Conduct insightful monthly one-on-one meetings with team members, focusing on performance analysis, goal setting, and career development.
- Provide targeted coaching and mentoring to enhance team efficiency, effectiveness, and job satisfaction.
- Proactively identify skill gaps within the team and implement targeted training initiatives to address them, aligning with evolving recruitment trends and technologies.
- Monitor key metrics to identify areas for improvement.
- Spearhead collaborative efforts with cross-functional managers to identify and prioritize areas for strategic process improvement.
- Facilitate dynamic bi-monthly meetings to drive implementation of process enhancements, ensuring cross-departmental alignment and buy-in.
- Analyze recruitment data to identify trends and opportunities for optimization.
- Research and propose new recruitment technologies or methodologies to improve efficiency.
- Implement and monitor the effectiveness of new initiatives, adjusting as necessary.
- Assist in guiding healthcare portfolio development

**Minimum Qualifications**:

- A bachelor’s degree in human resources, Business Administration, or a related field is preferred. Relevant certifications in recruitment or HR analytics (e.g., SHRM-CP, PHR) are a plus.
- Demonstrated equivalencies may be considered.
- A minimum of 5 years of experience in recruitment administration or HR operations, with at least 2 years in a managerial role overseeing recruitment processes.
- Proven experience in compliance management and quality assurance within recruitment
- Proficiency in Applicant Tracking Systems (ATS), HRIS, and other recruitment technologies. Familiarity with data analytics tools for reporting and compliance monitoring is essential.
- Strong understanding of labor laws and public funding requirements related to recruitment.

**Other Qualifications**:

- Excellent leadership skills with a track record of managing and developing high-performing teams.
- Strong verbal and written communication skills to effectively engage with stakeholders, including legal and HR departments.
- Strong analytical skills to assess recruitment metrics, identify areas for process improvement, and demonstrate proven ability to analyze data and make data-driven decisions.
- Ability to implement innovative solutions and adapt to changing recruitment needs and compliance regulations, showcasing a sense of urgency and a proactive approach to challenges
- Strong organizational and project management skills to effectively manage multiple tasks and prioritize effectively, ensuring timely execution of recruitment strategies.
- Demonstrated experience in driving results through strategic planning and execution, ensuring that recruitment goals are met efficiently.

**Salary Range**:$43.22 - $54.02 per hour (Level 21)
**Bi-Weekly Hours**:75 Hours Bi-Weekly / Mon - Fri
**Posting ID: 170435**
**Closing Date**:Wednesday September