Manager, Payroll Operations

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level E

Job Title

Manager, Payroll Operations & Control

Department

Payroll Operations & Control | Finance & Integrated Services | VP Finance and Operations

Compensation Range

$9,048.67 - $14,114.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

December 10, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

The University of British Columbia is one of the largest universities in Canada, and one of the largest employers in the province of British Columbia, employing more than 15,000 faculty members and staff (including student employees) spread across more than 10 bargaining units or employee groups. UBC payroll accounts for approximately 76% or $1.6B of the consolidate budget of $2.1B.

The position solves issues relating to payroll under tight deadlines. These include technical interpretation of legislation, financial reconciliations, and providing expert advice to the University community. Through close interaction with end-users and exceptional customer service, this position has a significant impact on departments by effecting changes to operations / processes / procedures.

ORGANIZATIONAL STATUS

Reporting to the Director, Payroll, the Manager, Control and Operations is a key position for internal controls and governance over the payroll function. This role provides supervisory and leadership responsibility for the Team Leads.

This position will also support the Director in representing the University and leading interactions with audit, banks relating to payroll, government and other external stakeholders. The Manager will liaise with senior faculty, staff, and teams within the Finance, Tax, Risk Management and Human Resources departments.

WORK PERFORMED
- Lead the Payroll and Benefits team, sets priorities, and provides guidance, feedback, coaching, training, performance management and evaluation, and career development for team.
- Provides overall leadership and direction to team members using effective, positive management techniques and ensures segregation of duties between each Team Lead; assess skills to make certain there is proper alignment of the workforce with operations
- Lead, guide and manage the payroll and benefits team leads and the payroll team to ensure project timelines and service levels are consistently met across the campus community.
- Responsible for ensuring the University is in compliance with statutory, contractual, and fiscal payroll and benefits obligations.
- Oversee the maintenance of all accounting records, financial statements and reports. Develops proactive reports and other analysis tools to minimize errors and identify potential issues. Investigates and resolves issues instituting any required changes.
- Identify process improvement opportunities and lead the implementation of new payroll processes and systems.
- Perform business process reviews, re-engineering and develop new processes and procedures to increase efficiency and effectiveness of the team.
- Participate in the payroll and benefits needs analysis for the new Finance/HR system renewal project and implement recommendations for process and system improvement.
- Oversee the implementation of various business project deliverables related to the payroll and benefits operations using project management skills.
- Develop and implement risk controls to ensure compliance to payroll legislation on a federal and provincial level.
- Review of changes each payroll for verification, review and sign off of all reconciliations, control oversight on payment distribution file for reasonableness and to identify erroneous transactions (i.e. review for transactions in excess of 10k), headcount changes, etc.
- Responsible for ensuring adequate policies, procedures, and financial controls are in place, maintained, and monitored. Correct inconsistencies or non-compliance proactively.
- Review and approve of source deduction remittances via online tax payment portal for UBC and all Paymaster groups.
- Accountable for the security and maintenance of all HR, employee data and payment records to support account