Agriculture Center Rentals Coordinator

5 days ago

Saskatoon, Canada Saskatoon Prairieland Park Corporation Full time

Saskatoon Prairieland Park Corporation is seeking a self-motivated, highly organized person to fill the role of Agriculture Center Rentals Coordinator.

Reporting to the Agriculture Manager, the Agriculture Center Rentals Coordinator is a proactive rentals specialist overseeing facility bookings, client contracts, staff scheduling, and on-site operations at the Ag Center.

This full-time (35-hour) role offers a seasonal schedule that aligns with peak periods, events, and operational needs as follows:

- November through March: Monday to Friday 8:30 am to 4:30 pm, with evening / weekend flexibility as required.
- April through October: Thursday to Monday, varying hours depending on event schedule.

**KEY RESPONSIBILITIES**:

- Always provide exceptional customer service along with an understanding of the commercial goals of the business as a whole.
- Manage all rental inquiries and draft, negotiate, and finalize client contracts and bids for facility bookings.
- Coordinate the Ag Center event calendar; schedule dates, allocate spaces, and assign staff for rental events.
- Liaise with clients to confirm event logistics, special requirements, and billing arrangements.
- Oversee event setup and teardown for all rentals, and ensuring facilities meet client specifications for all events.
- Administer the winter boarding program: negotiate barn partnerships, schedule arena times, calculate fees, and collect payments.
- Supervise urban camp programs and other group activities during event setup, execution, and cleanup.
- Implement and manage the 50/50 ticketing program: organize group sales, track distributions, and reconcile revenue.
- Lead the end-to-end planning and execution of signature Ag events (e.g. Ag Experience and Garden Experience) and attend all committee meetings.
- Generate and process purchase orders for staffing, equipment, and supplies.
- Other duties as required.

**QUALIFICATIONS**:

- Post-secondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
- A minimum of 1-3 years’ experience in a rental or event coordinator role.
- Strong working knowledge of the agriculture industry.
- Effective project planning and time-management skills.
- Effective problem solving and decision-making skills.
- Exceptional organizational skills and the ability to multitask.
- Able to work independently and as a member of a team.
- Strong commitment to exceptional customer service
- Valid driver’s license required.

Salary is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits package.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

Application deadline: 2026-01-21

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