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Administrative Clerk

3 weeks ago

Lethbridge, Canada Motion Full time

**About Us**:
Working at Motion Industries (Canada) is about partnering - with our teams, our suppliers and our customers. We work hard to deliver the kind of culture and benefits that make the experience more than just a career move - you’ll partner with some of the most talented and humble men and women driving our industry forward. We just like to think that we’re real people with real expertise. But that’s enough about us.
**The Opportunity**:
As part of the Motion team in our Lethbridge branch, the Administrative Clerk is responsible for accounts receivable support, greeting onsite visitors to the branch, answering phones, transferring calls to appropriate departments. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel, and PowerPoint documents.

**The Role**:

- Greets and assists all persons visiting the branch in a professional and courteous manner.
- Answer phones and transfer calls to appropriate personnel
- Book meeting rooms and arrange for any catering required
- Photocopying, scanning, and binding of various documents
- Filing of work orders/sales orders/packing slips
- Ensure that all incoming mail is sorted and distributed / prepares outgoing mail
- Book any training that is required for branch personnel
- Order's office supplies and ensures all work areas are stock appropriately
- Typing of various correspondence as required (Word/Excel/PowerPoint)
- Provides administrative support to sales associates and management team member including filing, data entry, and routine reports to identify open orders for expediting.
- Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
- Manage internal audits
- Performs other duties as assigned

**Education and Experience**:

- Education: High School diploma / Post-secondary Education preferred
- Work Experience: Previous office administration experience (2-3 years)
- Knowledge: Industrial background in an office setting preferred
- Proficiency: Microsoft Office, including Outlook, Excel, Word, and PowerPoint
- Ability to multi task and be an effective team player

**Knowledge, Skills and Abilities**:

- Strong communication skills including written, verbal, and listening
- Reliability, organization, and attention to detail required
- Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines
- Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Bookkeeping background preferred

**The work experience at Motion includes**:

- Comprehensive flex benefits
- Competitive wage
- An attractive pension plan
- Learning and development opportunities
- Great company culture with a strong leadership team
- Open and frequent communication
- Timely feedback on individual performance and career development opportunities