Executive Assistant

7 days ago

Halifax, Canada The Nature Conservancy of Canada Full time

Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.

NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought people together to conserve and restore more than 15 million hectares across Canada. NCC takes a collaborative, evidence-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways.

**Position Summary**

The Executive Assistant provides administrative and operational support to the Atlantic Regional Vice-president, the middle managers team and the Regional Advisory Board. This role is virtual, preferably based in Atlantic Canada.

The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising and conservation deliverables.

**Key Responsibilities**
- Manage calendars, appointments, travel arrangements and reimbursements.
- Organize and plan meetings/events/travel with mínimal instruction.
- Write and revise, and format standard outgoing communications.
- Coordinate meetings, help prepare materials and send documentation for presentation to the Regional Advisory Board and other senior management meetings.
- Responsible for keeping records of all Board activities and drafting minutes of all Regional Advisory Board meetings.

**Position Requirements**
- Proficiency in Microsoft Office products and ability to learn new software.
- Excellent written and verbal communication skills.
- Ability to distill complex discussions and synthesize information in a way that provides a clear and accurate reflection of what was discussed.
- Interpersonal skills. Ability to maintain good working relationships with NCC staff at regional and national levels, as well as with external clients.
- Proactivity - able to anticipate and plan for future needs.
- Organizational skills including keeping files, records, and documents organized and accessible.
- Ability to work independently and as part of a team.
- Problem solving skills; Resourcefulness in finding solutions and ability to handle unexpected challenges calmly and efficiently.
- Time management to handle multiple responsibilities efficiently.
- Bilingualism (French and English) is an asset.

**Application Deadline**

September 26, 2025 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST

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