Proposal and Marketing Coordinator for Landscape

**PFS Studio** is a landscape architecture, urban design, and planning firm that undertakes a wide range of projects in both the private and public sector throughout the Lower Mainland, across Canada, and internationally. PFS Studio has a professional staff of 35 and a support staff of 3.

PFS Studio is searching for a full-time Proposal Writer and Marketing Coordinator to become a part of our dynamic office located in the Kitsilano / Granville Island area of Vancouver.

The position requires an energetic, well-organized, self-directed person with a willingness to learn within a fast-paced design firm. This is a deadline driven position and the successful applicant must have the ability to multi-task, prioritize and coordinate with both internal staff members and external team members. The successful applicant must also have an eye for graphic design, layout and detail.

**Requirements**:

- Intermediate to high level of experience using Adobe InDesign
- Intermediate level of experience using Adobe Photoshop
- Intermediate level of experience using Microsoft Word and Excel
- Keen Interest in design and communications
- Strong interpersonal skills
- Strong proofreading skills
- Experience in professional writing would be an asset
- Keen attention to detail in all tasks
- Must be self-motivated, confident and have the ability to assure others that assigned tasks will be completed correctly and on time
- Must be able to juggle multiple deadlines and coordinate amongst large teams
- Past experience in proposal writing and coordination would be an asset but is not required
- Understanding of the design and construction process would be an asset but is not required
- Familiarity with Microsoft Projects would be an asset but is not required
- Familiarity with WordPress and experience managing corporate social media accounts would be considered an asset

**Duties include but are not limited to the following**:

- Coordinating and preparing proposals, often on a tight deadline and dealing with information coming from multiple sources, both internal and external, including:

- Assessing RFQ/EOI/RFPs for proposal requirements, developing compliant proposal outlines, and compiling, editing, and writing standard proposal components in adherence to RFQ/EOI/RFP requirements.
- Collaborating with proposal team members, often located in multiple geographical locations, to obtain and develop information needed to respond to client requirements.
- Compiling disparate content elements from a distributed group of authors into a clear, persuasive proposal that is technically correct and clearly conveys the proposal strategy
- Formatting proposal components to comply with client requirements and internal branding guidelines.
- Performing quality control to contribute to high-quality, compliant and responsive submissions.
- Assisting with the proposal production, packaging and delivery process to ensure on-time arrival.
- Managing the firms library of promotional material such as CV’s, project sheets, professional photography etc
- Creating new promotional material such as cutsheets, brochures, books and presentations

**Other potential duties for applicants with the necessary skills**
- Managing the company social media accounts
- Updating the company website
- Preparing awards submissions
- Working with external groups to prepare material for publication in magazines, books, exhibitions and other mediums
- Coordinating with photographers
- Enhancing images using Photoshop

Position hours: Monday to Friday, 40 hours per week with the ability to work overtime as required

Position Start Date: ASAP

Office Location: 1777 West 3rd Avenue, Vancouver, BC

Application: Cover letter and resume with references. No phone calls or visits please.

Salary dependent on experience

Schedule:

- 8 hour shift
- Overtime

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)