Project Coordinator, Business Process and Systems

1 week ago

Toronto, Canada First Capital Full time

First Capital [TSX: FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhood with the strongest demographics in Canada. As one of Canada’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

**THE ROLE**:
The Project Coordinator, Business Process and Systems, will provide critical support to our business process and systems project teams. Reporting to the Vice President, Business Process and Risk Management, the Project Coordinator will help facilitate the successful completion of multiple project (Business Process/IT) initiatives designed to achieve key organizational objectives.

**WHAT YOU WILL DO**:

- Manage the day-to-day activities for each assigned project and assist with administrative functions and processes.
- Ensure project teams adhere to timelines and deliverables identified in the project plans.
- Ensure documentation and project artifacts are maintained throughout the project.
- Assist in organizing and scheduling workshops, project updates, user acceptance testing, and training.
- Coordinate meeting logistics and prepare and maintain meeting agendas, minutes, and action items.
- Coordinate and schedule resources for programs and projects.
- Assist with developing and delivering materials to committees and other audiences (e.g., presentations, reports, status updates).
- Support change management activities.
- Maintain project action items log and initiate required follow-ups as needed.
- Monitor, measure, and communicate project costs and status.
- Review and reconcile vendor invoices.
- Maintain and update project performance metrics and data.
- Take the lead as a Project Manager for small-scope projects.
- Oversee all coordination work in compliance with the established project management standards, processes, and procedures.

**WHAT YOU BRING**:

- Minimum 3 years of related experience supporting various business/systems projects.
- Diploma in a related field with enrollment in a PM certification program as an asset
- Experience with project management principles, practices, tools, and techniques.

**WHAT YOU NEED TO BE SUCCESSFUL**:

- Experience working in a project management environment.
- Excellent communication skills to effectively coordinate and interact with multiple stakeholders across many levels of management.
- Ability to work independently in a dynamic environment, dealing with shifting priorities and deadlines through excellent attention to detail and organizational and time management skills.
- Oriented to produce high-quality work with ownership.
- Strong analytical and problem-solving skills; you can gather information and synthesize it.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook). Experience with Smartsheet is an asset.

**WHAT WE OFFER**:
We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits

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