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Accounts Payable/receivable Clerk

3 weeks ago

Wyoming, Canada County of Lambton Full time

Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.
Position Overview
Perform accounts payable functions for the Finance Department and other external entities. Prepare bank deposits and cash receipting for Financial Services Division and other external entities. Provide reception duties for the Finance Department.

**Responsibilities**:
**Accounts Payable (Invoices)**:

- Code invoices, obtain authorization and enter into financial system on weekly basis
- Process payment and invoice cancellations for corporation
- Purchase and process U.S. drafts for corporation

**Accounts Payable (Cheques)**:

- Match invoices with accounts payable cheques on a weekly basis for the County and other external entities i.e., Community Development Corporation, Tourism Sarnia-Lambton, and Lambton Police Services Board
- Distribute payments through outgoing or interoffice mail
- Pull accounts payable invoices with EFT payment on weekly basis

**Filing Accounts Payable Vouchers**:

- File vouchers on a weekly basis for the County and other external entities
- Prepare labels and files for all vendors annually

**Bank Deposits**:

- Process bank deposits and cash receipting for Finance - code payments received and process into financial system daily
- Process bank deposits and cash receipting for other entities on a monthly basis
- Maintain $400.00 petty cash for County Administration Building - issue money, complete vouchers and replenish

**Receptionist**:

- Handle Finance counter and phone inquiries; distribute incoming mail
- Relieve Receptionist/Clerk for Administration Building and Library Headquarters switchboard

**General**:

- Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
- Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

**Direct Supervision**: Not applicable

**Indirect Supervision**: Not applicable

**Functional Authority**: Not applicable

**Qualifications**:
Minimum Formal Education
- Two-year year Community College Diploma in Accounting

Experience
- One-year year related work experience