Project Administrator

4 days ago

Halifax, Canada MOBIA Technology Innovations Full time

**Location**: Dartmouth, Nova Scotia

MOBIA Technology Innovations is a Systems Integration company with multiple business unit areas: Broadband Wireless Services, Managed Services, Infrastructure Solutions, Cybersecurity and Digital Transformation Services. Working with Telecommunication Service Providers, Government, Healthcare, and Enterprises across Canada, MOBIA has developed strategic business relationships with industry leading technology partners to help our customers achieve positive business outcomes.

Reporting to the Director of Professional Services, the Project Administrator will provide billing, reporting, & administrative support to the Project Managers, ensuring that all applicable procedures are followed.

**Key Responsibilities**:

- Manage monthly billing cycle for projects for the Infrastructure Solutions department
- Communicate with project managers and financial accounting, as required throughout the lifespan of the projects.
- Produce reporting on projects, billing & financial, and employee time analysis.
- Produce forecasting reports
- Maintain the contract & document management system
- Maintain and update the department Project Management Process & Procedure manual.
- Maintain consultants’ technical resumes & documents.
- Provide reporting and support for sales team
- Setup of projects in project management software using our End-to-End (E2E) program
- Data entry for project management and financial systems for projects
- Verify and validate project information through system reports
- Other duties as required.

**Experience / Qualifications**:

- University degree or certification preferably in Accounting, Finance, Business, or completion of community college diploma with two or more years of general accounting experience.
- Possess strong working knowledge of Microsoft Office, Word, and Excel. Experience with project management software and/or Ceridian DayForce is considered an asset.
- Experience in project billing and a strong understanding of financials is a definite asset.
- Strong organizational and planning skills
- Detail oriented with an adaptability to change
- Has the ability to work independently and in a team
- Proven experience in documentation control
- Excellent verbal and written communication skills
- Experience in customer service
- Ability to problem solve
- Experience in a project management environment is a definite asset
- Professional and approachable

MOBIA strives to build an amazing workplace and has been recognized as one of Canada’s Best Managed Companies and Top Growing Companies since 2021.

We offer a comprehensive compensation and benefits package including an employer supported wellness plan, health, dental and life insurance coverage, company paid training, career development, and company events for fun and community contribution.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

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