Project Administrator

*About Simply Blue Group* Simply Blue Group (SBG), established in 2011, is a blue economy project developer, working with the sea to help deliver long term sustainable projects that will be part of humanity’s move towards one planet living. This might be capturing energy through floating offshore wind or wave projects, or through producing food by developing sites for sustainable aquaculture farms. SBG searches out the best opportunities and brings together the right   partners to create an investable proposition in a natural resource that can deliver sustainable value for the planet’s future. Simply Blue Group has approx. 100 employees. It has an excellent reputation for innovation and delivery in the developing blue economy space and has partnered with multiple large corporations with the highest standards of corporate governance. This has been achieved by a small team of talented and committed entrepreneurs. *Your Role* Reporting to the Project Manager, you will be responsible for ensuring the smooth day to day running of the project office, processes and systems, and provide excellent administrative support to the project team, being an interface with people from different organisations, locations and disciplines. You will have the ability to multitask and display initiative and energy for getting the job done. The role is likely to include occasional travel to Ireland. This is a full-time role. *How what you do adds value* By offering excellent support to the project team, you will be critical in ensuring that the team is able to function effectively. *What success looks like*
- Meeting monthly reporting deadlines
- Routine processes being efficiently managed to ensure timelines are maintained and backlogs avoided
- Clarity and effectiveness of communications with the SBG & Project Team
- Implementation of, and alignment with, best practice ways of working *Main responsibilities*
- Maintain records in support of the project teams
- In conjunction with the Project Manager, develop and implement procedures, means and tools in order to ensure the efficient organisation and operation of the project control activities including budget, risk, programme
- Utilise and manage the Project SharePoint site
- Assist with procurement and contracts, and administration of those contracts
- Effectively manage shared workspaces, boardrooms, meeting rooms, hot-desking
- Liaise with other Simply Blue Group offices to ensure transparent and collaborative working
- Provide PA support for the project management team
- Schedule meetings, appointments and executive travel
- Diary management
- Facilitate organisation of events such as stakeholder consultations, conferences, board meetings
- Expertly record minutes and actions at meetings and agreed follow ups are scheduled
- Provide support for induction for new staff members
- H&S office focal point responsibility
- Ensure the office is operating effectively through management of office supplies
- Website content management
- Assist Project Manager with monthly reporting
- Work with the SBG Business Coordinator to ensure agreed standards of technical and operational excellence are maintained and new initiatives are successfully implemented
- Provide an informed and professional point of contact for all public enquiries *Key Performance Measures*
- Meeting monthly reporting deadlines
- Routine processes being efficiently managed to ensure timelines are maintained and backlogs avoided
- Clarity and effectiveness of communications with the SBG & Project Team;
- Implementation of, and alignment with, best practice ways of working. *Competencies for success* Skills
- Strong organisational skills
- Good knowledge and experience of administrative processes and IT systems
- Ability to create, maintain and develop effective working relationships with clients, as well as with colleagues in the Experience/qualifications
- Extensive experience and demonstrable effectiveness in a similar project role
- An interest in the renewable energy sector
- Familiarity with Office 365 and Sharepoint Attitude
- Team player
- Pro-active
- Approachable
- Consistent
- Attention to detail *Key relationships to maintain* _*Internal: *_
- Project colleagues
- Project Manager
- Board Members
- Business Operations Manager _*External: *_
- Local Suppliers

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday