Reconciliation Assistant/front Desk

2 weeks ago

Woodbridge, Canada CPVM Group Full time

**Overview**:
We are seeking a highly organized and detail-oriented individual to join our team as an Reconcilliation Assistant.

**Duties**:

- Create all the dealer’s commission reports and top-up reports of all the carriers on monthly basis
- Create the claim report to be submitted to the carrier on monthly basis.
- Maintain accurate recording, filing and uploading of the legal contract copies of the company with dealers and countertop of different carriers.
- Monthly reconciliation of the AP report with the AR Aging report of all the carriers.
- Process carrier orders and facilitate the entire carrier ordering process.
- Create Purchase invoices and refund invoices for the orders placed by the dealers.
- Enter all the order confirmations and invoices in the carriers’ AP report which is payable.
- Maintain payment file to make payment of an invoice on a FIFO basis.
- Verify that invoiced devices match with the purchase order and resolve the differences if any.
- Ensure follow-up for backorders
- Verify the credit received for all the RMA.
- Do three-way reconciliation of invoices, packing slips and purchase orders to make sure we have received the order.
- Carrier report reconciliation for commissions / claw back / payments.
- File and maintain all the dealers and countertop invoices and promo invoices.
- Any other duties as may be assigned by the Management.
- Assist with administrative tasks such as data entry, filing, and organizing documents
- Prepare reports
- Collaborate with team members to complete projects on time
- Perform general office duties such as ordering supplies and maintaining cleanliness
- Answer phone at front desk
- Receive and greet visitors

**Experience**:

- Previous experience in an administrative or assistant role is preferred but not required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Professional demeanor and strong interpersonal skills

**Benefits**:

- Company events
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

  • Front Desk Receptionist

    2 weeks ago

    Woodbridge, Canada Veneto Tennis Club Full time

    The Veneto Tennis Club is looking for a Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. Your primary role will be to answer the phone, direct calls to the appropriate person, assist the manager in his administrative needs, talk with current and prospective members about club programs/events, and...

  • Front Desk Agent

    1 week ago

    Woodbridge, Canada Splitsville Entertainment - Woodbridge Full time

    Splitsville Entertainment is Canada’s premier family entertainment center! Our modern facilities combine state-of-the-art 10 pin bowling, high-quality casual dining, arcades, laser tag, and other entertainment options to make your visit a one-of-a-kind experience Are you quick on your feet? Do you have a passion for bowling, customer service and creating...

  • Front Desk Office Manager

    1 week ago

    Woodbridge, Canada Vaughan Chiropractic Full time

    **Job Summary** **Duties** - Manage front desk operations, including supervising staff and ensuring excellent customer service. - Oversee administrative tasks such as filing, clerical duties, and maintaining organized records. - Facilitate training development programs for front desk staff to enhance service quality. - Communicate effectively with guests,...

  • Front Desk

    5 days ago

    Woodbridge, Canada REMAX MILLENNIUM Real Estate Full time

    **SUMMARY** **DUTIES AND RESPONSIBILITIES** - Answer and direct incoming phone calls appropriately, provide point of need assistance to agents, ensuring customers’ needs are met in an efficient and positive manner. - Accurately perform appointment booking, confirming, time changing, cancelling, etc. - Draft documents based on agent’s request, including...

  • Front Desk Receptionist

    1 week ago

    Woodbridge, Canada Body Cure Sport and Therapy Full time

    **Job Type**: Part-time Pay: $18.00 per hour Expected hours: 15 - 20 per week Schedule: - Monday to Friday - Weekends as needed **Education**: - Secondary School (preferred) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) **Language**: - English (required) Work Location: In person

  • Front Desk- Guest Services Representative

    1 week ago

    Woodbridge, Canada Element Vaughan Full time

    **Job description** The Guest Services Representative will assist each of our Guests in a friendly, efficient, professional manner in all guest services related functions. To maintain a high standard of service and hospitality at all times Flexibility with working overnight shifts on weekdays, weekends and holidays. - Verifies accuracy of Front Desk...

  • Front Desk Agent/ Customer Service

    2 weeks ago

    Woodbridge, Canada Medrehab Group Full time

    Preference will be given to those with sales and/or marketing background and those who have worked in the Physiotherapy and Rehabilitation field. **Duties**: - Able to build rapport quickly with patients - Excellent customer interaction and engagement - Joy of working directly with customers and getting them to rebook - Confident with promoting and selling...

  • Guest Services Front Desk Associate

    7 days ago

    Woodbridge, Canada Element Vaughan BY Westin Hotel Full time

    **Job description** The Guest Services Representative will assist each of our Guests in a friendly, efficient, professional manner in all guest services related functions. To maintain a high standard of service and hospitality at all times - Flexibility with working overnight shifts on weekdays, weekends and holidays. - Verifies accuracy of Front Desk...

  • Guest Services Administrator/front Desk Associate

    2 weeks ago

    Woodbridge, Canada Massage Addict Full time

    **Guest Services Administrator/Front Desk Associate** **Massage Addict is 100% Canadian owned and locally operated. With over 115 multi-disciplinary clinics and more than 1,800 Registered Massage Therapists, Chiropractors, Acupuncturists and Reflexologists across the country, you’ll be part of a team that helps over 81,000 Canadians each month manage...

  • Medical Receptionist/Doctor's Assistant

    2 weeks ago

    Woodbridge, Ontario, Canada Gagliardi Mimmo Dr Full time

    Dr. Gagliardi's Optometric Clinic is looking for a friendly, outgoingMedical Receptionist / Sales Associateto join our team. This role is ideal for someone who enjoys patient interaction, delivers excellent customer service, and is comfortable in a sales-focused environment.Responsibilities:Schedule and confirm patient appointmentsGreet patients and manage...