Case Administrator, Complaints and Practice Investigations

Full-time, contract (Eight months)
Position summary
Reporting to the inquiry committee manager and in accordance with College of Physicians and Surgeons of BC’s policies and procedures, the case administrator is responsible for maintaining complaint files and collaborating with managers and other case administrators with respect to the daily activities of the complaints department.
Duties and responsibilities
**Duties include but are not limited to the following**:
Maintain complaint files
- act as a liaison between all parties involved in each complaint
- create, open, close and file complaint files
- send form letters to complainants and physicians
- manage bring-forward system and send form letters accordingly
- review complaint materials for risks and escalate as necessary
- review complaint files for completeness, consistency, and accuracy and perform any required redaction of personal information
- track further actions arising from case conclusions
- file committee minutes

Provide administrative and clerical support to the complaints department
- draft correspondence and other documents or reports
- attend interviews with physicians, medical contractors and deputy registrar
- take clear, legible notes during interviews
- respond to telephone inquiries from both physicians and members of the public regarding the complaint process
- assist with the preparation for committee as required
- scan and save complaint file documents to electronic record
- other administrative duties as required

Skills and qualifications
**Required skills and qualifications include**:

- successful completion of grade 12 supplemented by a two‐year office administration diploma or equivalent combination of education and experience; post-secondary education is advantageous
- demonstrated ability to work under pressure and deal with diverse members of the public and the profession in emotional situations
- strong interpersonal skills required to successfully facilitate resolution to complex situations
- solid understanding of professional regulation and processes an asset
- a background in health care or familiarity with medical language is preferred
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanor during busy or stressful times
- ability to exercise good judgment in recognizing scope of authority and protecting confidential information is a must
- excellent critical thinking, analytical and problem-solving skills
- high level of attention to detail, with demonstrated ability to multi-task in a fast-paced environment
- excellent written and verbal communication skills
- excellent editing and proofreading skills
- previous experience interfacing with patients or the public is an asset

The compensation range for this position is $49,388 to $61,735 per year.
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and as a certified Living Wage Employer in BC since 2025. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for interview will be contacted.
The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.
We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.